SayPro Technical Requirements List A list of technical equipment needed for video production

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Written by

Linah Ralepelle

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SayPro Technical Requirements List: SayPro Monthly February SCDR-5

Event Overview

Event Name: SayPro Monthly February SCDR-5
Event Type: Video Production and Live Streaming
Organizer: SayPro Festival Management Office under SayPro Development Royalty (SCDR)
Event Date: [Insert Date]
Location: [Insert Venue or Online Platform]

The technical requirements for the SayPro Monthly February SCDR-5 video production and live streaming have been outlined below. This list covers all the equipment, software, and tools required for seamless video recording and streaming of the event.

1. Video Production Equipment

Cameras

Primary Cameras:
- Number: 3–4
- Type: HD or 4K Cameras (preferably with adjustable lenses)
- Features:
  - Multi-angle recording capability
  - Manual focus and zoom control
  - HDMI/SDI output for live feed
- Recommended Models:
  - Sony PXW-FX9
  - Canon EOS C300 Mark III
  - Panasonic Lumix GH5 (for budget option)
Camera Accessories:
- Tripods: Adjustable and sturdy tripods (at least 3)
- Dolly or Gimbal: For dynamic shots or movement across the venue
- Lens Filters: ND filters for light control and color correction
- Camera Batteries: Extra rechargeable batteries (for each camera)
- Memory Cards: High-speed SD or CFexpress cards (for HD/4K video recording)

2. Audio Equipment

Microphones

Wireless Lapel Microphones:
- Number: 4 (1 for each key speaker/presenter)
- Type: Lavalier microphones with wireless transmitters/receivers
- Recommended Models:
  - Sennheiser EW 112P G4
  - Rode Wireless GO II
Handheld Microphones:
- Number: 2 (for audience Q&A or interviews)
- Type: Dynamic cardioid microphones (wireless preferred)
- Recommended Models:
  - Shure SM58
  - Audio-Technica ATW-1102
Boom Microphone:
- Number: 1 (for overhead sound capture during live feed)
- Type: Directional shotgun microphone
- Recommended Models:
  - Rode NTG3
  - Audio-Technica AT875R

Audio Mixing

Audio Mixer/Console:
- Type: Digital or analog mixer with at least 4 channels (to manage different audio sources)
- Recommended Models:
  - Yamaha MG10XU
  - Behringer X32 Compact
  - Roland M-5000
Audio Interface (if required):
- Type: USB or analog interface for digital audio transmission to streaming platform
- Recommended Models:
  - Focusrite Scarlett 2i2 (for smaller setups)
  - PreSonus Studio 192

3. Lighting Equipment

Stage Lighting

LED Stage Lights:
- Number: 4–6 (to evenly light the main stage and presenters)
- Type: RGBW LED fixtures with adjustable brightness
- Recommended Models:
  - Chauvet DJ COLORband
  - ADJ Vizi Beam 5RX
Softboxes/Diffusers:
- Number: 2–3
- Type: For softer light diffusion to avoid harsh shadows on presenters
- Recommended Models:
  - Neewer 660 LED Video Light Kit
  - Godox SL60W with Softbox

Lighting Controllers

Lighting Controller/DMX:
- Type: For real-time adjustment of stage lighting
- Recommended Models:
  - Chauvet Obey 40
  - Elation DMX-4
  - Enttec DMX USB Pro (for small-scale productions)

4. Video Switching & Live Streaming

Video Switcher

Type: Hardware or software switcher to manage live camera feeds
- Recommended Models:
  - Blackmagic ATEM Mini Pro
  - Roland V-1HD (for smaller productions)
  - NewTek TriCaster TC1 (for large productions)

Video Encoder (for live streaming)

Hardware/Software Encoder:
- Type: To convert video feeds into a format suitable for live streaming
- Recommended Models:
  - Teradek VidiU Pro (hardware encoder)
  - OBS Studio (Open Broadcaster Software – free and versatile)
  - Wirecast (software encoder)

Streaming Platform

Platform Options:
- YouTube Live, Vimeo, Facebook Live, or a custom streaming solution via RTMP or SRT protocols
- Resolution: Minimum 1080p, 4K recommended for better quality
- Encoder Software: OBS Studio or Wirecast for seamless integration with streaming platforms

5. Backup & Redundancy Equipment

Backup Cameras:
- Number: 1–2 (in case of primary camera failure)
- Type: Same type as primary camera or mobile cameras with HDMI/SDI output
Backup Power Supplies:
- UPS (Uninterruptible Power Supply): For protecting streaming and recording equipment from power failures
- Extra Batteries: For cameras and microphones
Backup Streaming:
- Secondary Streaming Platform: Test and set up a backup streaming solution in case of primary platform failure
- Internet Connection Redundancy: Use mobile data hotspots or secondary broadband lines as a backup for live streaming

6. Software Tools for Video Production

Video Editing Software (for post-production):
- Software: Adobe Premiere Pro, Final Cut Pro, or DaVinci Resolve
- Purpose: To edit the recorded video footage post-event for highlights, trimming, and special effects
Audio Editing Software (for post-production):
- Software: Adobe Audition, Audacity, or Logic Pro
- Purpose: For refining the recorded audio (e.g., removing background noise, adjusting levels)
Live Chat/Interaction Integration:
- Software:
  - Social Media Integration (e.g., StreamYard, OBS Studio with Twitter/Facebook integration)
  - Third-party apps for integrating live audience Q&A and comments

7. Miscellaneous Equipment

Cables & Connectors:
- HDMI/SDI Cables: To connect cameras to the video switcher
- XLR Cables: For microphone connections to the audio mixer
- Extension Cords: Ensure all equipment has power and redundancy available
- Adapters: HDMI-to-SDI, XLR-to-TRS, etc.
Laptop/Tablet:
- Purpose: For monitoring the live stream, audio/video feed, and managing the event’s running order or live chat/Q&A
- Recommended Specifications: 16GB RAM, i7 processor or equivalent for smooth performance during live events
Event Monitoring Tools:
- Tablet/Laptop: For monitoring social media and live Q&A feed
- Monitor for Control Room: Large display for easy monitoring of live stream and video production

8. Internet & Network Requirements

Wired Ethernet Connection:
- Purpose: For stable live streaming, avoiding Wi-Fi interference
- Speed: Minimum 10 Mbps upload speed for smooth 1080p streaming, 25 Mbps recommended for 4K
Mobile Data Hotspot (Backup):
- Purpose: For live streaming failover in case of main network failure
- Speed: At least 20 Mbps upload speed (ensure 4G/5G availability)

9. Miscellaneous Tools for Production

Production Communication System:
- Intercom System: For communication between crew members (e.g., Clear-Com, RTS)
- Walkie-Talkies or Headsets: For easy communication between crew, camera operators, and event coordinators
Event Branding/Graphic Design Software:
- Software: Adobe After Effects, Photoshop, or Illustrator (for creating event graphics, intro/outro animations, lower-thirds, and titles)

Conclusion

This list covers all the technical equipment, software, and tools required to ensure the successful video recording and live streaming of the SayPro Monthly February SCDR-5 event. Each item is crucial for creating a professional and seamless experience, from capturing high-quality video and audio to ensuring stable live streaming and post-production.