SayPro Development Quarterly Art and Design Competitions (SCDR.3.5)
Date: January 21, 2025
The SayPro Artwork Submission is a critical component of the Quarterly Art and Design Competitions, where participants are required to submit original works of art or digital designs that align with the competition’s theme. These submissions will be evaluated based on their creativity, originality, technical execution, and relevance to the theme. To ensure that all entries are of the highest standard and fit the competition’s requirements, participants must adhere to specific size, format, and resolution guidelines. This document will detail the expectations for both physical artwork and digital submissions.
General Submission Guidelines for All Entries
1. Original Work
- All submissions must be original and created by the participant. This means that participants must not submit plagiarized or previously published work. Any artwork that violates intellectual property rights will be disqualified.
- The artwork must directly reflect the competition’s quarterly theme. Participants are required to ensure their submission aligns with the theme and conveys their unique interpretation.
2. Submission Deadline
- All entries must be submitted on or before the competition deadline. Late submissions will not be accepted under any circumstances.
- Participants are encouraged to submit their entries well in advance of the deadline to avoid any last-minute issues related to file uploads, formatting, or technical difficulties.
3. Submission Method
- All submissions, whether physical or digital, must be submitted through the designated online submission platform. Physical artworks (e.g., paintings or sculptures) may require the participant to submit high-quality digital photographs of the artwork for the initial evaluation.
Specific Guidelines for Digital Submissions
1. File Format
- Digital artwork (e.g., graphic design, digital paintings, photography, etc.) should be uploaded in the following approved formats:
- JPEG (.jpg) – for most image-based artwork (preferred format).
- PNG (.png) – preferred for images requiring transparency.
- TIFF (.tif) – for high-quality submissions with high resolution.
- PDF (.pdf) – for submissions requiring a specific layout (e.g., a design document).
- AI (.ai) or PSD (.psd) – for vector artwork or Adobe Photoshop files.
2. Image Resolution
- High-resolution images are essential to ensure that the artwork is evaluated based on its full quality. The minimum resolution for digital artwork submissions is:
- 300 DPI (dots per inch) for print-quality images.
- Images with lower resolutions (e.g., under 150 DPI) will be automatically disqualified, as they may not be suitable for review or exhibition.
3. Image Size
- The maximum file size limit for digital submissions is 10MB. This ensures that the artwork can be easily uploaded and accessed by judges without compromising the quality.
- For digital paintings, illustrations, or photographs, the dimensions of the artwork should generally be no smaller than 1500px on the shortest side. This ensures the artwork can be viewed in detail during the evaluation process.
4. File Naming Convention
- All digital artwork files should be named according to the following format:
[LastName][FirstName][ArtworkTitle].
Example: Doe_John_StarryNight.jpg This format ensures that files are easily identified and properly associated with the correct participant during the submission and evaluation process.
Specific Guidelines for Physical Artwork Submissions
1. Photographing Physical Artwork
For participants submitting physical artworks (such as paintings, sculptures, handcrafted designs, etc.), high-quality photographs of the artwork must be provided. These digital files will be reviewed by the judges before any physical artwork is considered for display.
- Resolution: The images must be captured with a camera of at least 300 DPI to ensure that the artwork’s details are visible for evaluation.
- Lighting: The artwork should be photographed in good lighting to ensure clarity. The photo must not have shadows, reflections, or other distortions that could obscure the work’s details.
- Multiple Angles: If necessary (especially for sculptures or multi-dimensional pieces), multiple photographs from different angles may be required to capture the full essence of the work.
2. Framing and Display Considerations
- For physical art that requires framing (e.g., paintings), participants must ensure that the framing is professional and does not obscure the artwork. However, framing will not be a part of the submission unless specified for the final exhibition.
- Sculptures or other three-dimensional works may need to be photographed in context (e.g., with a neutral background or plain setting) to ensure the judges have a clear view of the work’s design and proportions.
3. Shipping and Delivery of Physical Artwork
- For accepted physical artwork, participants must make arrangements for delivery to SayPro’s competition office or exhibition location. This will be handled after the initial digital review process.
- Participants must be prepared to cover the costs of shipping or delivery if applicable. Additionally, the artwork should be properly packaged to avoid damage during transit.
Additional Considerations for All Entries
1. Theme Relevance
- Every artwork must be directly related to the quarterly competition theme. Participants are encouraged to incorporate the theme in their artwork in a creative, unique, and meaningful way.
- The theme should serve as an inspiration or concept, but participants have the creative freedom to interpret it in their own style or medium.
2. Copyright and Ownership
- Participants must confirm that their submission is 100% original and that they hold the full copyright to the artwork. Submissions must not infringe upon any intellectual property rights.
- Participants will be asked to sign a Consent Agreement during registration, granting SayPro the right to display the artwork on SayPro’s platforms (website, social media, exhibitions) for promotional purposes.
3. Judging Criteria
- Submissions will be judged based on several criteria, including:
- Creativity: How uniquely the participant has approached the theme.
- Originality: Whether the artwork is a fresh and innovative idea or interpretation.
- Technical Execution: The quality of craftsmanship, including how well the piece is executed (composition, design, technique, etc.).
- Relevance to Theme: How closely the submission aligns with the competition’s quarterly theme.
4. Incomplete or Incorrect Submissions
- Incomplete submissions or entries that do not meet the required format, size, or quality may be disqualified or returned to the participant with an opportunity to resubmit (if time permits). To avoid this, participants should carefully follow the provided Submission Guidelines.
Conclusion
By adhering to these Submission Guidelines, participants ensure their artwork meets the competition’s technical and creative standards. This helps streamline the review process and ensures that all entries are considered fairly and equally. Participants should take care to submit their best work, formatted correctly and in accordance with the competition rules, for the best chance of success.
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