Effective Date: January 21, 2025
Document ID: SCDR.3.5
The following Terms and Conditions apply to the SayPro Development Quarterly Art and Design Competitions. By submitting an entry, participants agree to comply with all terms outlined in this document. These terms cover important aspects of eligibility, judging criteria, intellectual property rights, and the usage of submitted artwork. Participants are encouraged to read these terms carefully to ensure their understanding and compliance.
1. Eligibility
- Open to All Participants: The competition is open to all individuals who meet the specified entry criteria.
- Age Requirement: Participants must be 18 years or older to enter the competition.
- Employees of SayPro: SayPro employees are eligible to participate, unless otherwise specified. However, employees of SayPro’s judging panel or management team are ineligible to compete.
- Country Restrictions: The competition is open to participants from all countries, unless restricted by local laws, regulations, or organizational policies.
2. Submission Guidelines
- Originality: All submitted artwork or designs must be original, created by the participant, and not infringe on any third-party rights (including copyright, trademark, or patent rights).
- Submission Format: Digital submissions must be in the following formats:
- Images: JPEG, PNG, TIFF, or PDF (maximum file size of 15 MB).
- 3D models or sculptures: A high-resolution image of the artwork must be submitted, along with a 360-degree view or video, if available.
- Physical Artwork: Submissions of physical artwork must include high-quality photographs or scans.
- Word Count for Creative Statement: A 150–200 word Creative Statement must accompany the submission, explaining how the artwork aligns with the competition theme and its personal significance.
- Deadline: All submissions must be received by [insert deadline date]. Late submissions will not be accepted.
3. Judging Criteria
Submissions will be evaluated based on the following criteria:
- Creativity (30%): The originality and inventiveness of the concept, design, and execution. How does the artwork stand out from others in terms of visual impact and novelty?
- Relevance to the Theme (25%): The extent to which the artwork addresses the quarterly theme of the competition. Does the work meaningfully engage with or interpret the theme in a fresh and relevant way?
- Technical Execution (25%): The craftsmanship and quality of the artwork. This includes composition, technique, use of medium, and overall finish.
- Emotional or Conceptual Impact (20%): The emotional resonance or thought-provoking nature of the artwork. How effectively does the artwork communicate its intended message or provoke reflection?
4. Rights and Usage of Artwork
- Intellectual Property: By submitting an entry, the participant affirms that the artwork is their own original work and that they hold all necessary rights to the artwork. The participant also affirms that the artwork does not infringe upon any third-party copyrights, trademarks, or patents.
- Usage Rights for Winning Submissions:
- SayPro reserves the right to use winning submissions for promotional purposes, both online and offline, including but not limited to website publication, social media sharing, press releases, and internal communications.
- Winning entries may also be used in SayPro’s marketing materials or presentations without further compensation to the artist, provided credit is given to the creator of the artwork.
- Usage Rights: By submitting an entry, participants grant SayPro a non-exclusive, royalty-free, perpetual license to use, display, and distribute the submitted artwork for the purposes of the competition, promotional activities, and other company-related purposes. This license includes, but is not limited to, publishing on SayPro’s platforms, social media, and newsletters.
- Ownership: The ownership of the artwork remains with the artist, who retains the right to sell, display, or further use the work elsewhere, except where the artwork is used as part of the competition’s promotion.
- Non-Winning Submissions:
- SayPro reserves the right to feature non-winning submissions on its website or social media platforms for promotional purposes, with the creator’s permission.
- Non-winning entries are not subject to the same perpetual use rights as winning entries but may still be displayed or shared with proper attribution.
5. Prizes and Recognition
- Prizes: Winners will receive prizes as detailed in the competition announcement, which may include cash awards, gift vouchers, or other prizes at SayPro’s discretion.
- Recognition: All winners will be featured on SayPro’s website, social media, and in other marketing materials, providing exposure to a wide audience.
- Certificates: Winners and runners-up will receive digital certificates of recognition from SayPro, acknowledging their achievement in the competition.
6. Notification of Winners
- Winners will be notified by email or phone within two weeks after the competition deadline. If a winner does not respond within 10 business days of notification, SayPro reserves the right to award the prize to another participant.
7. Disqualification and Compliance
- Disqualification: Entries that do not meet the submission guidelines, including originality, format, and timeliness, or that violate any part of these Terms and Conditions, will be disqualified.
- Plagiarism: Any artwork that is found to be plagiarized or infringes on the intellectual property rights of others will be immediately disqualified, and any awarded prizes will be revoked.
8. Limitation of Liability
- SayPro is not responsible for any issues, errors, or delays in the submission process due to technical difficulties, server issues, or issues outside of SayPro’s control.
- By entering the competition, participants release SayPro from any liability for loss or damage to submitted artwork during the competition period or after the competition has concluded.
9. Changes to the Competition
- SayPro reserves the right to modify or cancel the competition at any time, including adjusting submission deadlines, judging criteria, or prizes, without prior notice. Any changes will be communicated to participants via the competition website or official SayPro communication channels.
10. Governing Law
- The competition and these Terms and Conditions are governed by the laws of [Insert country or region], and any disputes arising under or in connection with the competition will be resolved in accordance with those laws.
11. Acceptance of Terms
- By submitting an entry to the SayPro Development Quarterly Art and Design Competitions, participants acknowledge and agree to be bound by these Terms and Conditions, including all rules, guidelines, and requirements outlined herein.
For any questions or clarifications, participants are encouraged to contact [insert contact information].
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