SayPro Feedback and Evaluation: Collect feedback from participants and instructors.

SayPro Feedback and Evaluation Plan

January SCDR.4.9.4 – 5-Day Skill Development Camp
Focus: Life and Social Skills Development

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Objective:

To gather comprehensive feedback from participants, facilitators, and support staff to assess the effectiveness, relevance, and overall impact of the camp. This process will guide enhancements in the design, delivery, and support systems of future SayPro skill development programs.

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1. Evaluation Framework and Goals

Key Evaluation Objectives:

• Measure participant satisfaction and learning outcomes.
• Assess the effectiveness of facilitation and activity delivery.
• Identify strengths, challenges, and areas for improvement.
• Collect qualitative insights to complement quantitative data.
• Inform the design of future SayPro camps and youth development initiatives.

Evaluation Dimensions:

• Participant experience and engagement
• Facilitation quality and content delivery
• Learning outcomes and skill acquisition
• Logistical and environmental support
• Inclusion, safety, and accessibility

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2. Feedback Collection Tools

A. Participant Surveys

1. Daily Quick-Feedback Forms:

• Distributed at the end of each day (5–10 minutes to complete)
• Sample questions:
  • What was your favorite activity today?
  • What did you learn that you can use in real life?
  • Was there anything you didn’t understand or enjoy?
  • Rate today’s session (1 to 5)

2. End-of-Camp Evaluation Survey:

• In-depth assessment completed on Day 5
• Delivered via printed forms or digitally (using Google Forms or SayPro LMS)
• Sections include:
  • Overall satisfaction with the camp (venue, food, schedule, materials)
  • Self-assessment of skill improvement (e.g. communication, budgeting, decision-making)
  • Facilitator effectiveness and engagement
  • Suggestions for future camps

B. Facilitator and Staff Feedback Forms

• Facilitators complete daily session debrief forms
• Final reflective report includes:
  • What worked well
  • Participant engagement level
  • Challenges encountered
  • Recommendations for future sessions

C. Focus Group Discussions (Optional)

• Small group discussions with selected participants at the end of Day 5
• Guided by a SayPro staff member to explore:
  • Key takeaways
  • Moments of impact
  • Recommendations for improvement

D. Observation Logs

• SayPro support staff and coordinators document observations during sessions:
  • Participant attentiveness
  • Group dynamics
  • Activity flow and timing
  • Issues or barriers to participation

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3. Data Analysis and Reporting

A. Quantitative Analysis

• Survey data coded and analyzed to identify:
  • Average satisfaction ratings
  • Skill development trends
  • Areas with lower engagement

B. Qualitative Analysis

• Thematic analysis of open-ended responses and facilitator comments
• Highlights key participant insights, success stories, and challenges

C. Success Indicators

• 80%+ participants report improvement in at least two life or social skills
• High facilitator ratings (average of 4 out of 5 or above)
• At least 90% of participants indicate they would recommend the camp to others

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4. Reporting and Utilization of Feedback

A. Post-Camp Evaluation Report

• Prepared within two weeks after the camp
• Includes:
  • Executive summary
  • Participant and facilitator data
  • Visual charts and quotes
  • Actionable recommendations

B. Presentation to Stakeholders

• Key findings shared with SayPro leadership, funders, and partners
• Highlights used in impact reports and promotional materials

C. Program Improvement

• Feedback incorporated into:
  • Curriculum revisions
  • Facilitator training updates
  • Venue/logistics planning for the next camp
  • Development of follow-up support or alumni programs

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5. Participant Recognition and Closure

• Participants receive Certificates of Completion and a short summary of feedback results, reinforcing their role in shaping future camps.
• Outstanding participant contributions may be featured in SayPro newsletters or social media (with consent).

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Key Deliverables:

• Daily and end-of-camp survey results from participants and facilitators
• Final camp evaluation report
• Summary of strengths, challenges, and improvement plans
• Evidence of impact and accountability to funders and community