📘 SayPro Post-Event Report
Event Name: SayPro Monthly January SCDR-3 Dance Competition
Organized by: SayPro Development Competitions Office
Oversight: SayPro Development Royalty
Report Date: 1 February 2025
Reporting Officer: SayPro Events & Talent Development Team
🗓️ 1. Event Summary
The January SCDR-3 Dance Competition marked the third monthly installment in SayPro’s growing series of performance-based development events. Hosted in a hybrid format—with both virtual video submissions and a live-streamed final showcase—the competition focused on inclusion, creativity, and growth through performance.
📍 Event Highlights:
- Total Registrants: 138 dancers from 7 South African provinces + 3 neighboring countries (Namibia, Botswana, Zimbabwe)
- Performance Categories: Hip-Hop, Traditional, Contemporary, Freestyle, and Group
- Age Divisions: Mini, Junior, Teen, Senior, Open
- Finalists Showcased: 38 solo acts, 6 group performances
- Livestream Audience: 2,100+ viewers across YouTube and SayPro.org
👏 2. Key Successes
✅ Strong Participant Turnout
- Exceeded projected registration by 15% from December’s SCDR-2 event.
- High engagement from rural and under-resourced communities thanks to simplified registration and video submission process.
✅ Diverse Representation
- Traditional category saw a record number of entries, showcasing African cultural dance forms (e.g., Tswana, Venda, Afro-fusion).
- Youth from townships and local dance academies competed on equal footing with urban studio-trained dancers.
✅ Effective Technical Execution
- All 44 finalist videos streamed in HD with no major buffering or failure.
- Back-end judging system worked seamlessly with video links and scorecard tracking.
✅ Positive Audience Response
- 93% of post-event viewer comments praised the event’s accessibility, inspiration, and production quality.
- Audience Choice Award voting reached over 1,400 responses in 24 hours.
💬 3. Participant Feedback Summary
📊 Survey Response Rate:
- Completed surveys: 102 responses (74% response rate)
📈 Positive Themes:
| Feedback Area | Positive Rating (%) | Comments Summary |
|---|---|---|
| Overall Event Experience | 94% | “Very professional,” “I felt seen,” “Best opportunity I’ve had as a dancer” |
| Feedback from Judges | 91% | “Helpful and fair,” “Gave me things to improve,” “Loved the encouragement” |
| Registration Process | 89% | “Easy to follow,” “Worked on mobile,” “Even with bad Wi-Fi I managed to apply” |
| Livestream Quality | 87% | “Clear and smooth,” “So cool to watch myself online,” “Felt like a real show” |
⚠️ Areas of Concern:
| Issue | % Mentioned | Notes |
|---|---|---|
| Delays in Feedback Emails | 32% | Some participants received their feedback reports 1–2 days late. |
| Judging Transparency | 21% | Some dancers wanted to see individual judge scores, not just totals. |
| Prizes Delivery | 18% | International participants requested better digital prize options. |
🛠️ 4. Areas for Improvement
🕐 Faster Feedback Distribution
- Introduce automated certificate and score report generation using participant database and judging sheets.
📊 Enhanced Transparency
- In the next event (February SCDR-4), include a breakdown of scores by judging category in participant reports.
🌍 Global Logistics
- Offer all prizes in digital form (e.g., gift vouchers, e-certificates) to accommodate non-local winners.
🤝 More Live Interaction
- Participants requested optional live Q&A or post-showcase panel with judges or professionals.
🏆 5. Competition Results Summary
🥇 Category Champions (Examples)
| Category | Name / Group | Division | Country |
|---|---|---|---|
| Traditional | Nqobile Zulu | Teen | South Africa |
| Contemporary | Ayanda Lebese | Junior | South Africa |
| Freestyle | The Dance Nation Crew | Senior | Botswana |
| Hip-Hop | Kgosi Moeti | Open | Namibia |
Full winner list available at saypro.org/scdr3-winners
🏅 Special Awards
- SayPro Spirit Award: Asanda Ntuli (age 9) – First-time soloist from Soweto
- Most Creative Choreography: The Rhythm Crew (Hip-Hop Fusion, Durban)
- Audience Choice Award: Tebogo Dlamini (1,411 public votes)
🎓 6. Post-Event Development Support
- All participants received a personalized digital feedback report with detailed scoring and comments.
- Access granted to the SayPro Learning Resources Hub including:
- Technique tutorials
- Performance tips from judges
- Video feedback on winning routines
- Invitations sent to finalists to join SayPro Academy Talent Bootcamp (Feb–April).
📌 7. Conclusion & Next Steps
The January SCDR-3 Dance Competition reinforced SayPro’s commitment to accessible, skill-enhancing platforms for young performers. Its growth in participation, execution quality, and international engagement shows momentum for 2025.
📍 Recommended Actions:
- Finalize and release SCDR-3 Highlight Video (target date: 5 February 2025)
- Launch registration for February SCDR-4 (open: 3 February 2025)
- Implement judge panel Q&A livestream for next event cycle
- Expand support partnerships with dance schools and cultural councils
📝 Appendix
- ✅ Full Participant List with Scores (internal only)
- ✅ Survey Results Summary
- ✅ Certificate Templates & Digital Prize Proofs
- ✅ Highlight Photos from Livestream and Submissions
- ✅ List of Judges & Scorecard Templates
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