SayPro Participant instruction sheets.

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Written by

Daniel Makano

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SayPro Participant Instruction Sheets

Program: SayPro Monthly January SCDR-3
Project: SayPro Monthly Final Judging
Office: SayPro Development Competitions Office
Division: SayPro Development Royalty SCDR

Purpose

This document provides clear and comprehensive instructions for all participants competing in the final rounds of SayPro’s monthly competition. It is designed to help participants understand the key steps, timelines, expectations, and processes involved in the final judging event, ensuring they are fully prepared to present their projects and excel in the competition.

Participant Overview

The SayPro Monthly Final Judging is the culmination of a month-long competition where selected finalists will present their work to a panel of judges. This is an opportunity to showcase your innovative ideas, creativity, and the impact of your project or solution.

Key Dates and Timeline

Date	Activity/Event
[Insert Date]	Finalists Announced & Invitations Sent
[Insert Date]	Finalists’ Orientation Session (Mandatory)
[Insert Date]	Submission of Final Presentations & Supporting Documents
[Insert Date]	Final Judging Day
[Insert Date]	Winners Announcement & Awards Ceremony

Competition Structure and Requirements

1. Final Presentation Format

Duration: Each finalist will have 15 minutes to present their project followed by 5 minutes for Q&A with the judges.
Presentation Materials: Prepare a PowerPoint or Keynote presentation (maximum of 10 slides) to accompany your talk.
- Content: Your presentation should include:
  - A clear problem statement.
  - An overview of your solution or idea.
  - The impact of your work and its feasibility.
  - A summary of how you approached the project and any challenges faced.
  - Future plans or next steps for your project.
- Visual Aids: Ensure that your visual aids (slides, charts, etc.) are clear, professional, and align with your spoken presentation.

2. Submitting Supporting Documents

All finalists must submit supporting documents by [Insert Date]. This can include:
- Project summaries
- Research papers
- Technical documents
- Prototypes or mock-ups (if applicable)

3. Presentation Delivery

Online Format: If the event is virtual, ensure you have a reliable internet connection and test your presentation software beforehand.
In-Person Format: Arrive early to ensure that your equipment works properly, including the projector, laptop, and any other required devices.

4. Evaluation Criteria

Your presentation will be judged on the following criteria (see detailed rubrics for specifics):

Innovation and Creativity (25%)
Impact and Feasibility (30%)
Presentation and Clarity (20%)
Engagement and Passion (15%)
Teamwork and Collaboration (10%)

5. Final Judging Schedule

You will be provided with a specific time slot for your presentation, which will be shared with you in advance. Be punctual and ready to present at your assigned time.
A representative from SayPro will be available to guide you through the final event schedule and help resolve any last-minute issues.

Participant Expectations and Guidelines

1. Professional Conduct

Preparation: You are expected to arrive well-prepared for the presentation and adhere to the given time limits.
Respect and Professionalism: Be respectful to all participants, judges, and event staff. Maintain professionalism throughout the event.

2. Confidentiality

If your project involves sensitive information, ensure that you do not share confidential data without proper clearance. Any confidential information should be clearly marked in the documentation and presentation.

3. Technical Requirements

If you are participating online, ensure you have access to a reliable device (laptop/desktop) with a working camera, microphone, and speakers.
Test your audio and video settings before the event.
If you are participating in-person, bring all necessary materials (presentation slides, documents, handouts, etc.) on a USB drive and email them to the event organizers as a backup.

Instructions for the Final Judging Day

1. Arrival/Log-In

In-Person Event: Arrive at least 1 hour before the scheduled presentation time to allow time for check-in and final preparations.
Virtual Event: Log in to the online platform at least 30 minutes before your assigned time to test your setup and resolve any technical issues.

2. Presentation Guidelines

Timing: Be mindful of your allotted 15-minute presentation time. A countdown timer will be visible on the screen.
Q&A Session: After your presentation, you will have 5 minutes for questions from the judges. Be prepared to answer questions regarding your project’s feasibility, impact, and implementation.

3. Event Etiquette

Mute/Unmute: If attending virtually, ensure your microphone is muted when not speaking.
Respect the Judges: Judges may ask for clarification or further details; answer questions politely and with confidence.

Post-Presentation and Feedback

After the final presentations, you will receive constructive feedback from the judges. This will be shared with you in a feedback report, helping you understand the strengths of your project and areas for potential improvement.
All finalists will be awarded certificates of participation, and winners will receive their respective prizes.

Participant Support and Assistance

Technical Support: Should you encounter any technical issues (e.g., difficulties with your presentation file or internet connection), contact the SayPro support team immediately at [Support Email] or via the event platform’s chat function.
Event Support: For any non-technical questions or concerns related to the event, reach out to the SayPro event coordinator at [Event Coordinator’s Contact Information].

Contact Information

Event Coordinator: [Insert Name]
Email: [Insert Email Address]
Phone: [Insert Phone Number]
Event Day Support: [Insert Event Support Contact]

Conclusion

The final judging of the SayPro Monthly competition is an exciting and important opportunity to showcase your work and gain recognition for your innovative solutions. By following these instructions carefully, you will be well-prepared to present your project confidently and effectively. We look forward to seeing your presentation and wish you the best of luck in the final rounds!