Certainly! Here’s a detailed version of a SayPro Internal Assignment Form, tailored to SayPro’s operational standards and values of transparency, accountability, and professional development.

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SayPro Internal Assignment Form

Purpose:

This form is used to assign internal tasks, projects, or responsibilities to SayPro staff, interns, consultants, or volunteers. It ensures clarity, accountability, and alignment with SayPro’s goals and values. It serves as both a record of assignment and a reference document for evaluation and follow-up.

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🧾 Section A: Assignment Information

Field	Description
Assignment Title	Brief title (e.g., “Community Skills Audit Coordination”, “Digital Training Facilitation”)
Assignment Code	Unique code (e.g., INT-2025-014) for tracking purposes
Department/Unit	Which SayPro team the assignment belongs to (e.g., Youth Development, Finance, Training)
Assignment Type	Select: ☐ Task ☐ Project ☐ Temporary Duty ☐ Special Initiative

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🧑‍💼 Section B: Assignee Details

Field	Description
Full Name	Name of the person being assigned
Position	Job title or role at SayPro
Employee/Volunteer ID	Official ID number, if applicable
Supervisor/Manager	Person overseeing the assignment
Email	Official SayPro email address
Phone/WhatsApp	For assignment-related communication

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🕒 Section C: Assignment Timeline

Field	Description
Start Date	When the assignment begins
End Date	Expected completion date
Estimated Hours/Week	Average weekly time commitment
Total Estimated Hours	Full duration of the assignment (for planning and compensation if applicable)
Is this time-bound?	☐ Yes ☐ No
Urgency Level	☐ Low ☐ Medium ☐ High

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🎯 Section D: Assignment Description

Provide a clear and detailed description of the assignment including objectives, deliverables, and key milestones.

Assignment Objectives:

• Describe the purpose of the assignment.
• Align with SayPro’s mission and current strategic goals.

Key Responsibilities:

• Bullet list of specific tasks or duties.

Expected Deliverables:

• Report, product, event, presentation, etc.

Key Milestones / Deadlines:

Milestone	Due Date
Task 1	Date
Task 2	Date
Final Submission	Date

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🧭 Section E: Value & Impact Alignment

Question	Response
How does this assignment support SayPro’s strategic objectives?
Which SayPro value(s) does this work promote?	☐ Empowerment ☐ Inclusivity ☐ Integrity ☐ Development ☐ Social Impact
How will the success of this assignment be measured?	KPIs, qualitative feedback, outcomes

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🛠 Section F: Resources & Support

Resource Type	Details
Tools/Equipment Provided	Laptop, internet, software access
Documents/Guidelines	Policies, manuals, previous reports
Training Needed	Orientation, technical upskilling
Point of Contact for Support	Supervisor or technical expert

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📋 Section G: Compliance & Sign-off

Assignee Declaration:

I, the undersigned, understand the assignment and agree to carry out the tasks to the best of my ability while upholding SayPro’s values.

Assignee Name: ____________________
Signature: _________________________
Date: _____________________________

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Supervisor Approval:

Name: ____________________________
Position: _________________________
Signature: ________________________
Date: ____________________________

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🗂 Section H: For HR or Admin Use Only

Field	Entry
Assignment Recorded in System	☐ Yes ☐ No
Assigned in HRIS or Task Tracker	System ID: ____________
Additional Notes

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🛡 Confidentiality & Ethics Notice

All internal assignments must be executed in compliance with SayPro’s Code of Conduct, Data Protection Policy, and applicable local and international laws. Breaches may result in disciplinary action.

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✅ Optional Attachments

• Terms of Reference (ToR)
• Workflow Chart
• Risk Mitigation Plan
• Performance Agreement (if applicable)

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