SayPro Development Quarterly Cultural Dance Competition
Required Documents
The SayPro Development Quarterly Cultural Dance Competition aims to celebrate diverse cultural dance forms while promoting creativity and excellence. To ensure that all participants are evaluated fairly and consistently, the following documents are required for submission. Each document is vital for the smooth organization and judging of the competition.
1. Registration Form
The Registration Form is the first document required for participation. This form helps the organizers collect key details about the participants and their performances.
Key Information to Include:
- Personal Information:
- Full name(s) of the participant(s)
- Age (if applicable)
- Contact information (phone number, email address)
- Team Information (if applicable):
- Names of team members
- Team leader/contact person
- Total number of performers
- Dance Style:
- Primary cultural dance style being performed (e.g., Flamenco, Salsa, Bharatanatyam, etc.)
- Performance Title:
- Title of the dance or performance piece
- Category:
- Whether the performance is solo, duo, or group
- Performance Duration:
- The estimated time duration of the performance
- Additional Details (if applicable):
- Special requirements for the performance (e.g., stage setup, lighting, props)
- Consent and Permissions:
- A section where participants confirm that they agree to the competition’s terms and conditions, including any use of their performance for promotional purposes.
2. Performance Description
The Performance Description provides insight into the cultural context of the dance, its historical significance, and the intention behind the performance. This document should help judges understand the depth of the performance and its cultural authenticity.
Key Elements to Include:
- Introduction to the Dance Style:
- Briefly describe the origins of the dance form, its geographic and cultural roots, and any unique elements of the dance style.
- Example: “Flamenco originated in the Andalusian region of Spain and combines intricate footwork, passionate arm movements, and expressive facial gestures.”
- Cultural Significance:
- Discuss the role of this dance in its culture. How has it evolved, and what does it symbolize or represent within its cultural context?
- Performance Theme:
- Explain what the performance will convey to the audience.
- Example: “This performance interprets the themes of longing and joy in flamenco through a solo dancer’s exploration of emotional depth in each paso.”
- Personal or Artistic Connection (if applicable):
- Optionally, explain why this particular performance or dance style was chosen for the competition.
3. Performance Video
The Performance Video is crucial for virtual submissions or as an additional reference for live performances. This helps the judges evaluate the choreography, technique, stage presence, and connection to the music.
Key Requirements:
- Video Format:
- The video should be recorded in high quality (minimum HD resolution of 720p).
- Acceptable video formats include MP4, MOV, or AVI.
- Complete Performance:
- The video must show the entire dance from start to finish with no interruptions.
- Ensure the camera captures the entire dance area, including all movements and formations.
- Audio Quality:
- The music or audio should be clear and in sync with the performance.
- Avoid background noises or distortions.
- Camera Angles and Framing:
- Use stable camera positioning, avoiding shaky or inconsistent angles.
- For group performances, make sure the whole group is visible in the frame.
- File Size:
- Adhere to the competition’s file size limits (usually 500MB – 1GB).
- If using an online platform to submit the video, ensure the link is accessible and the video is properly uploaded.
4. Music File
If applicable, participants should submit the Music File they intend to use for the dance performance. This ensures that the music aligns with the choreography and helps judges assess the performance accurately.
Key Requirements:
- File Format:
- Acceptable formats include MP3, WAV, or M4A.
- Quality:
- The audio file should be of high quality (preferably 320 kbps for MP3 files).
- Length:
- The music should match the performance’s duration and not exceed the maximum time limit (usually 5 minutes).
- Clarity:
- Ensure that the music is clear with no background noise or distortion.
- Submission:
- Submit the music file as a separate attachment or provide a link (e.g., Google Drive, Dropbox) for easy access.
5. Technical Rider (If Applicable)
The Technical Rider is a document that outlines the technical needs of the performance. This helps organizers ensure that the stage and equipment are prepared to accommodate specific performance requirements.
Key Elements to Include:
- Lighting:
- Any specific lighting requirements (e.g., dim lighting, spotlight, colored lights).
- Sound:
- Specify if you need specific sound equipment (e.g., microphones, speakers, type of music system).
- Stage Setup:
- Any stage props, backdrops, or set pieces required for the performance.
- Special Requests:
- If the performance requires specific environmental conditions (e.g., smoke machines, traditional instruments), include these details.
6. Costume and Prop Description
A brief document explaining the costumes and props used in the performance helps judges understand the visual elements of the dance. This description provides context for how the attire and props enhance the performance.
Key Elements to Include:
- Costume Overview:
- Describe the design, colors, and cultural significance of the costumes.
- Example: “The dancer will wear a red and gold flamenco dress with a traditional mantón (shawl) that symbolizes the fiery passion of the dance.”
- Props (if applicable):
- If props like fans, scarves, sticks, or instruments are used, describe them and their significance to the dance.
- Example: “The dancer will use a fan as an extension of her movement, symbolizing both grace and strength.”
7. Parental/Guardian Consent (If Applicable)
If any performers are minors, a Parental/Guardian Consent Form must be submitted. This form ensures that the guardians give permission for the child’s participation and the use of their image for promotional purposes.
Key Information to Include:
- Full name of the minor and the parent/guardian.
- Consent to participate in the competition and the use of the child’s image for promotional materials.
- Emergency contact information.
Submission Guidelines and Deadlines
Submission Process:
All documents must be submitted via the competition’s designated platform (e.g., email, online submission form, or competition website). Ensure all documents are properly labeled with the participant or team name and corresponding category.
Deadline:
Be sure to check the official deadline for submission and submit all required documents in a timely manner. Late submissions may not be considered for evaluation.