SayPro Sponsorship Agreement
This Sponsorship Agreement (“Agreement”) is made and entered into on [Date] by and between:
SayPro Festival
[SayPro Festival Management Office]
[Address]
[Phone Number]
[Email Address]
(Hereinafter referred to as the “Organizer”)
AND
[Sponsor Name]
[Address]
[Phone Number]
[Email Address]
(Hereinafter referred to as the “Sponsor”)
WHEREAS, the Organizer is hosting the SayPro Festival (the “Event”) on [Event Dates] at [Event Location], and the Sponsor desires to participate in the Event by supporting it through financial contribution and/or in-kind services, and the Organizer desires to allow the Sponsor’s participation under the terms and conditions set forth below.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Sponsorship Package and Benefits
1.1 Sponsorship Package:
The Sponsor agrees to participate in the SayPro Festival as a [Platinum/Gold/Silver/Bronze/Other] sponsor, as detailed in [Schedule A: Sponsorship Package Description] (attached).
1.2 Sponsorship Benefits:
The Sponsor will receive the following benefits in exchange for their sponsorship (subject to the sponsorship package level selected by the Sponsor):
- Branding: [Description of branding opportunities, including logo placement, signage, etc.]
- On-Site Activation: [Description of on-site promotional activities, including booth space, product placements, etc.]
- Tickets: [Number of event tickets provided to the Sponsor]
- Exclusive Recognition: [Mention of social media, website mentions, press releases, etc.]
- Other Benefits: [Details of additional benefits provided by the Organizer, if any]
2. Sponsorship Fee and Payment Terms
2.1 Sponsorship Fee:
The Sponsor agrees to pay a sponsorship fee of $[Amount] (the “Sponsorship Fee”) for the sponsorship package selected in Section 1.
2.2 Payment Schedule:
- Deposit: A non-refundable deposit of [Amount] is due upon execution of this Agreement.
- Balance: The remaining balance of the Sponsorship Fee, $[Amount], is due no later than [Due Date].
2.3 Payment Method:
All payments should be made via [Preferred Payment Method] to the following account:
- Account Name: [Account Name]
- Bank: [Bank Name]
- Account Number: [Account Number]
- Routing Number: [Routing Number]
2.4 Late Payment:
If the Sponsor fails to make payments on time, a [Percentage]% late fee will be added to the outstanding balance. Failure to pay by the due date may result in the termination of this Agreement and loss of sponsorship benefits.
3. Rights and Obligations of the Sponsor
3.1 Sponsor’s Obligations:
The Sponsor agrees to:
- Provide the necessary materials (e.g., logos, product samples, promotional materials) to the Organizer as outlined in Schedule A.
- Ensure timely payment of the Sponsorship Fee as per the terms in Section 2.
- Maintain high standards of conduct during the Event and refrain from engaging in any illegal or unethical activities that may harm the reputation of the Event.
- Adhere to all logistical guidelines, including deadlines, venue regulations, and branding guidelines.
3.2 Use of Name and Trademarks:
The Sponsor grants the Organizer the right to use its name, logo, and trademarks in connection with the promotion of the Event, including on marketing materials, signage, and digital platforms.
4. Rights and Obligations of the Organizer
4.1 Organizer’s Obligations:
The Organizer agrees to:
- Provide the agreed-upon sponsorship benefits as described in Schedule A and as per the sponsorship package selected.
- Ensure that the Sponsor’s branding and promotional materials are displayed according to the terms of this Agreement.
- Provide the Sponsor with timely updates regarding the Event and their involvement, including event timelines, logistical details, and sponsorship fulfillment.
4.2 Event Management:
The Organizer reserves the right to make changes to the Event schedule, location, or format, as needed, but will ensure the Sponsor is informed in advance of any significant changes that could affect their participation or benefits.
5. Term and Termination
5.1 Term:
This Agreement will begin on the date it is executed by both parties and will continue until the completion of the Event, unless terminated earlier in accordance with Section 5.2.
5.2 Termination:
This Agreement may be terminated under the following circumstances:
- By the Sponsor: The Sponsor may terminate this Agreement by providing written notice to the Organizer at least [X] days before the Event date. In this case, the Sponsor will forfeit any paid deposit.
- By the Organizer: The Organizer may terminate this Agreement if the Sponsor fails to make timely payments or violates any terms of the Agreement. In such a case, any paid fees will be non-refundable.
5.3 Force Majeure:
If the Event is canceled or delayed due to circumstances beyond the Organizer’s control (such as natural disasters, pandemics, government restrictions, etc.), the Sponsor will be notified promptly. The Sponsor may either receive a full refund or apply the sponsorship fee toward future events, depending on the Sponsor’s preference.
6. Indemnity and Liability
6.1 Indemnification:
The Sponsor agrees to indemnify, defend, and hold harmless the Organizer, its officers, employees, agents, and contractors from any claims, damages, or liabilities arising out of the Sponsor’s participation in the Event, including those related to the Sponsor’s products, services, or promotions.
6.2 Liability:
The Organizer will not be liable for any damage or loss to the Sponsor’s property or materials during the Event, except in cases of gross negligence or willful misconduct by the Organizer.
7. Confidentiality
7.1 Confidential Information:
Both parties agree to keep all confidential information (e.g., financial data, marketing strategies, and proprietary materials) shared during the course of this Agreement confidential and not disclose it to third parties without prior written consent, except as required by law.
8. General Terms
8.1 Entire Agreement:
This Agreement, along with Schedule A: Sponsorship Package Description, constitutes the entire agreement between the parties. Any modifications must be made in writing and signed by both parties.
8.2 Governing Law:
This Agreement will be governed by and construed in accordance with the laws of [State/Country].
8.3 Dispute Resolution:
In the event of a dispute, the parties agree to attempt to resolve the matter through mediation before pursuing legal action.
IN WITNESS WHEREOF, the parties have executed this Sponsorship Agreement as of the date first written above.
Organizer:
[Organizer’s Name]
[Organizer’s Title]
SayPro Festival Management Office
Signature: ___________________________
Date: _______________________________
Sponsor:
[Sponsor’s Name]
[Sponsor’s Title]
[Sponsor Name]
Signature: ___________________________
Date: _______________________________
Schedule A: Sponsorship Package Description
Please provide detailed information on the specific benefits included in the selected sponsorship package here, including branding opportunities, on-site activation, tickets, social media mentions, etc.
This Sponsorship Agreement Template provides a clear structure for defining the terms of a sponsorship arrangement, ensuring both parties understand their obligations, benefits, and expectations. You can customize it based on specific sponsorship packages and the needs of each sponsor.
