SayPro: A Standardized Template for Facilitators to Submit Proposals for Workshops or Activities
To ensure clarity, consistency, and alignment with the retreat’s objectives, SayPro requires facilitators to use a standardized template when submitting proposals for workshops or activities. This template streamlines the review and selection process by gathering essential information in a structured format. It also helps organizers assess the relevance, feasibility, and quality of proposed sessions in relation to the retreat’s goals, themes, and logistical capabilities.
Below is a detailed breakdown of what this standardized template should include, along with explanations of each section:
📝 SayPro Facilitator Workshop/Activity Proposal Template
1. Facilitator Information
| Field | Description |
|---|---|
| Full Name | Legal or professional name of the facilitator. |
| Preferred Name (if different) | Optional – for name tags or informal use. |
| Email Address | Primary contact email. |
| Phone Number | Mobile or direct line for urgent communication. |
| Organization/Company (if applicable) | If representing a business or organization. |
| Short Biography (100–150 words) | Summary of relevant background, experience, and expertise related to the proposed workshop. |
2. Workshop or Activity Title
- A concise, engaging title that accurately reflects the theme or purpose of the session (e.g., “Creative Leadership Through Storytelling” or “Mindful Movement for Burnout Recovery”).
3. Workshop/Activity Description
- Length: 150–300 words
- Purpose: A clear and engaging overview of the proposed session. Include:
- The central theme or focus.
- Key topics or content areas.
- Unique features or interactive components.
- Any theoretical frameworks, methods, or creative practices involved.
4. Learning Objectives or Intended Outcomes
- List 3–5 clear objectives that participants should achieve by the end of the session.
- Examples:
- Participants will develop a basic understanding of [concept].
- Participants will leave with a toolkit for [skill].
- Participants will engage in reflective exercises to explore [topic].
5. Target Audience
- Who is this session best suited for? Consider:
- Age range (youth, young adults, professionals, etc.).
- Experience level (beginners, intermediate, advanced).
- Interests or fields (arts, leadership, social development, wellness, etc.).
6. Duration and Format
| Field | Description |
|---|---|
| Preferred Length | Standard options: 60 min, 90 min, half-day, or full-day. |
| Delivery Mode | In-person, hybrid, or virtual. |
| Session Type | Workshop, seminar, talk, performance, group activity, or other (specify). |
7. Group Size and Room Setup
- Ideal Number of Participants: Minimum and maximum preferred.
- Room Arrangement: Theater-style, circle, tables, open space, etc.
- Space Requirements: Indoor/outdoor, quiet environment, soundproofing needs, etc.
8. Required Materials or Equipment
List any materials that SayPro needs to provide or help source, including:
- Audio/visual (projector, microphones, speakers).
- Furniture (tables, chairs, whiteboards).
- Workshop materials (art supplies, flipcharts, printed handouts).
- Tech (Wi-Fi, charging stations, laptops).
9. Facilitator’s Equipment or Material Contributions
- Will you bring your own equipment or materials?
- Do you need assistance transporting items?
10. Accessibility and Inclusion Considerations
Describe how the session is accessible and inclusive to participants of varying abilities, languages, backgrounds, and learning styles. Include:
- Adaptability for participants with disabilities.
- Language inclusivity.
- Cultural or identity-based sensitivity.
11. Safety and Risk Considerations (if any)
- Does the session involve any physical activity, tools, or materials that require supervision or consent?
- Are there mental health triggers or emotionally sensitive topics covered?
- What safety precautions are needed?
12. Previous Experience Offering This Workshop (if applicable)
- Where and when you’ve delivered this session or similar ones.
- Feedback or outcomes from previous deliveries.
- Links to documentation, reviews, or portfolios (optional).
13. Supporting Documents (optional but encouraged)
- Resume or CV.
- Portfolio samples.
- Video/audio samples of similar sessions.
- Testimonials or references from past events or collaborators.
14. Additional Notes or Comments
- Any information not covered above that might be important for the organizers to know.
✅ Submission Instructions
- Submit the completed proposal as a Word document or PDF.
- Include any supporting materials in a single ZIP file (if applicable).
- Email the completed form to [Insert SayPro Retreat Coordinator Email] with the subject line:
“Workshop Proposal – [Your Name] – [Retreat Name or Date]”. - Proposal Deadline: [Insert Date]
📌 Notes for Facilitators
- All selected facilitators will be contacted by [date].
- SayPro may follow up to request revisions or adjustments based on the overall retreat schedule and participant needs.
- All sessions must align with SayPro’s mission to foster empowerment, collaboration, personal growth, and creative development.
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