SayPro Development Quarterly Art and Design Competitions (SCDR.3.5)
Date: January 21, 2025
Participants in the SayPro Development Quarterly Art and Design Competitions are required to follow specific submission guidelines to ensure that their works are considered for evaluation. These guidelines cover the submission formats, deadlines, and other crucial details to help streamline the judging process and maintain consistency across entries. It is important that all participants adhere to these rules to avoid disqualification or delays in the competition.
Below is a detailed explanation of the submission guidelines for digital art and design entries, including deadlines, file formats, and other important considerations.
1. Submission Deadlines
Deadline for Submissions:
- Participants must submit their entries by the official deadline established for each quarterly competition.
- Submissions will not be accepted after the deadline, so it is critical for participants to submit their works on time.
- The deadline for the upcoming quarter will be specified in the official competition announcement on SayPro’s website, including a reminder sent out to all registered participants.
Late Submissions Policy:
- SayPro will not accommodate any late submissions unless a participant has received prior approval from the event organizers due to extenuating circumstances.
- It is strongly recommended to submit artwork well before the deadline to account for any potential issues such as technical difficulties or file errors.
2. Submission File Formats for Digital Entries
To maintain a high standard of presentation and ensure that digital submissions are compatible with the judging system, participants must adhere to the following file format guidelines:
Accepted File Formats for Digital Submissions:
- Images:
- JPEG (.jpg)
- PNG (.png)
- TIFF (.tif)
- For high-quality submissions, it is recommended to submit in TIFF or PNG formats to preserve image clarity and resolution.
- Vector Graphics:
- AI (.ai)
- EPS (.eps)
- SVG (.svg)
- For graphic design submissions such as logos, typography, or scalable artwork, these vector formats are preferred to ensure that images remain crisp and scalable without loss of resolution.
- 3D Models or Digital Sculptures (if applicable):
- STL (.stl)
- OBJ (.obj)
- FBX (.fbx)
- For 3D submissions, please ensure that the file is a supported model format. The file should be properly optimized for viewing and submission.
Other Considerations:
- File Size Limitations:
- The maximum file size for each submission is 50 MB to ensure quick upload and processing. If the file exceeds this size, participants should consider compressing the file or reducing the resolution of images (without compromising quality too significantly).
- File Naming Conventions:
- All submissions must follow a specific naming convention for easy identification and organization. The naming format should be as follows:
[Participant Name][Title of Work][Category].
Example: JohnDoe_SunsetInTheCity_Painting.jpg. - This format will help the organizers quickly locate your submission and ensure that it is properly categorized.
- All submissions must follow a specific naming convention for easy identification and organization. The naming format should be as follows:
3. Submission Platform and Process
Online Submission Portal:
- Participants will need to submit their artwork through the SayPro official competition portal, accessible through the SayPro website.
- The portal will feature an easy-to-use submission form where participants can upload their files, provide necessary details (such as the title, medium, and description), and agree to the terms and conditions of the competition.
Submission Details Required:
- Full Name: The name of the participant submitting the artwork.
- Email Address: A valid email address for communication regarding submission status and event details.
- Title of the Artwork: The name of the piece being submitted.
- Medium/Category: Participants must specify the category their artwork falls under (e.g., painting, digital art, photography, graphic design, etc.).
- Description of the Work: A brief description (50-100 words) explaining the piece and how it aligns with the quarterly theme.
Confirmation of Submission:
- Once the submission is successfully uploaded, participants will receive an email confirmation, indicating that their entry has been received.
- If a participant does not receive this confirmation within 24 hours, they should contact the competition organizers to ensure their submission was processed correctly.
4. Image Quality and Resolution Requirements
To ensure that submitted artwork is displayed in the best possible quality during judging and exhibition, participants should adhere to the following resolution and image quality guidelines:
Resolution:
- The minimum resolution for submitted artwork is 300 DPI (dots per inch). This ensures that digital images retain clarity and detail when evaluated by the judges.
- For photography or scanned artwork, participants should ensure that images are clear, well-lit, and free from distractions in the background.
Aspect Ratio and Dimensions:
- Submissions should be created or photographed at dimensions that maintain the integrity of the artwork (e.g., 8×10 inches for a photograph or 2000×3000 pixels for digital images).
- While participants are not restricted to a particular aspect ratio, it is important to ensure that the artwork is presented in a way that clearly shows the subject or design without unnecessary cropping or resizing.
Editing and Manipulation:
- Participants may edit or manipulate their images to enhance the presentation or to showcase the details of the work. However, excessive digital manipulation that misrepresents the artwork may lead to disqualification.
- For digital artworks and photo manipulation, participants should submit the final version of their artwork with any intended edits completed. The competition judges are looking for creativity, technical skill, and alignment with the theme.
5. Copyright and Usage Rights
Original Work:
- All entries must be original works created by the participant. The submission must not include any plagiarized content or artwork not owned by the participant.
- By submitting the artwork, participants confirm that they hold the copyright for the work, and that it is not subject to any third-party claims.
Usage Rights:
- By entering the competition, participants grant SayPro the right to use and display the artwork for promotional purposes, both internally and externally, including but not limited to social media, websites, newsletters, and event publications.
- The rights to the original artwork remain with the artist, but SayPro retains the right to display the winning and selected works as part of the competition.
6. Terms of Participation and Disqualification
Compliance with Guidelines:
- Failure to adhere to the submission guidelines, including format, deadlines, and originality, may result in disqualification from the competition.
- SayPro reserves the right to disqualify any entry that does not meet the competition’s standards or guidelines, including those related to inappropriate content or plagiarism.
Judging Process:
- Entries will be judged based on creativity, relevance to the theme, technical execution, and overall impact. The judging panel will be comprised of experienced professionals in art and design, as well as SayPro senior management.
- SayPro will not entertain requests for feedback on individual submissions, and the decisions made by the judging panel are final.
7. Conclusion
The SayPro Development Quarterly Art and Design Competitions are an excellent opportunity for artists and designers to showcase their creative talents. By following the submission guidelines carefully—regarding file formats, deadlines, and image quality—participants can ensure that their works are evaluated fairly and professionally. This competition provides an inclusive and open platform for artistic expression and aims to celebrate the diverse talents within the SayPro community.
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