📝 SayPro Competition Registration Form Template

Event: SayPro Monthly January SCDR-3 Dance Competition
Organized by: SayPro Development Competitions Office
Oversight: SayPro Development Royalty
Purpose: To collect all necessary participant data for registration, judging, communication, and documentation.

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📌 SECTION 1: Participant Information

Field Name	Type	Required	Description
Full Name	Text	✅ Yes	Participant’s legal full name
Date of Birth	Date Selector	✅ Yes	Used to determine age group
Age (auto-calculated)	Auto Number	✅ Yes	Automatically based on DOB
Gender	Dropdown	✅ Yes	Options: Male / Female / Non-Binary / Prefer not to say
Contact Email	Email	✅ Yes	For confirmation, feedback, and updates
Contact Phone Number (WhatsApp)	Phone Number	✅ Yes	For reminders and emergencies
Parent/Guardian Name	Text	✅ If under 18	Required for minors
Parent/Guardian Contact	Email/Phone	✅ If under 18	Emergency contact
Province/Country of Residence	Dropdown/Text	✅ Yes	For regional stats and eligibility

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📌 SECTION 2: Entry Details

Field Name	Type	Required	Description
Dance Category	Dropdown	✅ Yes	Options: Hip-Hop, Contemporary, Traditional, Freestyle, Group
Dance Style Description	Text (short)	✅ Yes	E.g., “Afro-fusion with gumboot”, “Lyrical contemporary”
Division / Age Group	Auto/Dropdown	✅ Yes	Automatically categorized:
Mini (5–8), Junior (9–12), Teen (13–17), Senior (18–25), Open (26+)
Performance Type	Dropdown	✅ Yes	Solo / Duo / Group
Group Name (if applicable)	Text	Optional	Required for group entries
Number of Performers (if Group)	Number	Optional	Min 3, Max 10
Dance School / Studio Name	Text	Optional	Affiliated training center
First-Time SayPro Participant?	Yes/No Checkbox	✅ Yes	For tracking new talent

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📌 SECTION 3: Submission & Media

Field Name	Type	Required	Description
Video Submission Format	Dropdown	✅ Yes	Options: YouTube Link, Google Drive, Upload via SayPro Portal
Video Link / File URL	URL	✅ Yes	Must be public or viewable
Video Duration (max 3 mins)	Number (min: 30s)	✅ Yes	For compliance
Description of the Routine	Paragraph Text	Optional	Theme, meaning, or story of the piece

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📌 SECTION 4: Consent & Agreements

Field Name	Type	Required	Description
Media Consent (Checkbox)	Checkbox	✅ Yes	“I give SayPro permission to use my video/image for promotional and educational purposes.”
Parent/Guardian Consent (if minor)	Checkbox	✅ If under 18	Required to participate
Privacy Agreement	Checkbox	✅ Yes	“I agree to the collection and use of my data for competition purposes only.”
Acknowledgment of Rules	Checkbox	✅ Yes	“I have read and agree to all SayPro SCDR-3 competition rules and criteria.”

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📌 SECTION 5: Payment Confirmation

Field Name	Type	Required	Description
Payment Method	Dropdown	✅ Yes	Options: EFT, PayFast, SayPro Voucher
Payment Reference Number	Text	✅ Yes	Must match payment proof
Upload Payment Proof (PDF/Img)	File Upload	✅ Yes	Max file size: 5MB

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✅ Submission Confirmation

At the end of the form, participants will receive:

• A confirmation email with registration summary
• Their Participant ID Number (e.g., SCDR3-058)
• A link to submit changes or corrections up to a set deadline
• Deadline reminders for video and document submissions

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💡 Notes for Organizers

• This template can be built using Google Forms, JotForm, or SayPro’s custom portal.
• Use form logic to auto-show sections (e.g., parent consent if age < 18).
• Integrate with a Google Sheet or CRM system to manage entries and tracking.

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📎 Sample Layout Snapshot (Visual Guide)

1. [Participant Info Section]
   📇 Name, Age, Contact Details
2. [Performance Section]
   💃 Style, Category, Video Submission
3. [Consent Section]
   ✅ Agreements, Permissions
4. [Payment Upload Section]
   💳 Payment Reference + File Upload
5. [Submit Button]
   📤 “Submit My Registration”