SayPro Competition Setup: Website Platform Development: The SayPro team will develop a user-friendly, accessible platform on SayPro’s website 

Competition Setup: SayPro 02 February 14 SCDR-3-37 SayPro Development Quarterly Surname Poem Competition

1. Website Platform Development

The SayPro team will develop a dedicated, user-friendly platform on the official SayPro website for the Surname Poem Competition. This platform will serve as the primary portal for participants to submit their poems and interact with the competition.

Key Features of the Website Platform:

• User-Friendly Design: The website will be designed with a clean, modern layout that makes it easy for users to navigate. Clear call-to-action buttons will guide users through the submission process, while visual cues will ensure that the interface is intuitive.
• Accessibility: The platform will be fully accessible, meeting web accessibility standards such as WCAG 2.1. This includes screen reader compatibility, keyboard navigation, and options for enlarging text or changing the background for easier readability.
• Poem Submission Form:
  • Participants will be able to submit their poems directly through a structured online submission form. The form will request essential information such as:
    • Participant’s name
    • Contact information (email address)
    • Title of the poem
    • Upload field for poem submission (in text or Word document format)
    • Word limit for poems (if any)
  • The form will also include a brief text box for participants to provide any necessary context or explanation about their poem, if applicable.
• Competition Guidelines:
  • A dedicated section on the website will outline the official competition guidelines, rules, and eligibility criteria, ensuring that participants understand the expectations and requirements.
  • This will include:
    • Poem length limits
    • Themes or specific guidelines (e.g., focusing on surnames as inspiration)
    • Instructions for formatting and submission
    • Information about deadlines and the judging process
• Feedback Section:
  • After submitting their poems, participants will receive feedback from the judges. A secure, personalized feedback portal will be integrated, where each participant can log in to see comments and suggestions provided by the panel of judges.
  • Feedback will be constructive, offering insight into areas for improvement, along with encouragement and praise for standout submissions.
• Responsive Design: The platform will be responsive and optimized for use on multiple devices, including desktop computers, tablets, and smartphones, ensuring participants can submit their poems easily, no matter where they are.

2. Additional Features and Technical Details

• Deadline Reminders: The platform will feature automated email reminders to alert participants about submission deadlines. These reminders will help ensure that all participants are aware of the timeframes for submission, and any potential delays or extensions will be clearly communicated.
• Secure Data Handling: All data submitted via the platform will be encrypted and securely stored. Participants’ personal information and poem content will be protected in compliance with privacy regulations such as GDPR (General Data Protection Regulation) or similar applicable laws.
• Judge Panel Access: The judges will have a secured, private dashboard where they can access submitted poems, evaluate them, and provide feedback. This section will be password-protected, ensuring confidentiality during the evaluation process.
• Technical Support: A support section will be included, offering FAQs and contact details for participants who may encounter issues with the submission process. Support will be available via email or live chat, offering prompt responses during working hours.
• Judging Transparency: To foster transparency in the competition, participants can view the judging criteria on the website. Criteria will include elements such as originality, creativity, thematic relevance to surnames, language, and overall impact.
• Winner Announcements and Prize Details: Once the competition has concluded, the winners will be announced through the platform. There will be a dedicated “Winner’s Page” with information about the winning poems and the prizes. Participants will be notified about their results via email, and the final results will be posted on the website.

3. Integration with Social Media

The SayPro team will also integrate social media sharing options on the platform. Participants can share their entries or celebrate their involvement in the competition through social media, creating more buzz and engagement around the event.

By developing this streamlined, accessible, and engaging platform, SayPro aims to make the Surname Poem Competition a seamless experience for participants and judges alike, fostering creativity and encouraging artistic expression among the community.