SayPro Development Quarterly Art and Design Competitions (SCDR.3.5)
Date: January 21, 2025
As part of the SayPro Development Quarterly Art and Design Competitions, participants are required to sign a Consent Agreement upon submission of their artwork, allowing SayPro to use their selected works for marketing, promotional activities, and internal purposes. This agreement is essential for the transparent handling of intellectual property rights and ensures that all submissions are appropriately managed, especially those chosen as winners. Below are the details of the SayPro Consent Agreement for participants.
Purpose of the Consent Agreement
The purpose of the Consent Agreement is to clarify the rights and responsibilities of both SayPro and the participants regarding the use of submitted artwork. By signing this agreement, participants are granting SayPro the rights to use their winning artwork in ways that will help promote the competition, the artists, and SayPro’s broader brand and mission.
Key Provisions of the Consent Agreement
1. Grant of Usage Rights
By signing the Consent Agreement, participants agree to grant SayPro the non-exclusive, royalty-free, and worldwide rights to use their submitted artwork for marketing and promotional purposes, which may include:
- Displaying the artwork on SayPro’s website, in newsletters, and on social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.).
- Featuring the artwork in publications and exhibitions that SayPro organizes, whether physical or virtual, to promote the competition and the artists.
- Using the artwork for internal presentations, reports, or other corporate communications that may highlight the competition or SayPro’s creative and cultural endeavors.
This right is granted for an indefinite period, unless otherwise stated, and is applicable only to works selected as winners or those chosen for special mention or exhibition by the competition’s judging panel.
2. Attribution and Credit
- SayPro will always provide proper credit to the artist whenever the artwork is used publicly. This may include the artist’s name, title of the artwork, and a brief description or artist statement, as applicable.
- In any usage where the artist’s name is associated with the artwork (e.g., on social media or in publications), attribution will be clear and visible in a format that appropriately acknowledges the creator.
3. Exhibition and Display Rights
- Participants agree that if their artwork is chosen as a finalist or winner, SayPro may display the artwork at events or virtual exhibitions to promote the competition and recognize the talent within the community.
- This may also extend to the use of the artwork in SayPro’s physical offices for internal displays or to contribute to SayPro’s broader workplace environment or employee engagement initiatives.
4. No Financial Compensation for Promotional Use
- SayPro’s use of the artwork for marketing, advertising, or internal purposes is non-compensatory. While SayPro may promote and publicize the artwork, the artist will not receive direct financial compensation for these uses.
- Winners may, however, receive prizes or certificates as part of the competition, which are outlined in the competition’s prize structure.
5. Participant’s Retention of Copyright
- Participants retain ownership of their artwork and will continue to hold the copyright to the original work. This agreement does not transfer ownership of the artwork to SayPro, and the artist maintains the right to use, sell, or exhibit their work elsewhere, as long as the use does not conflict with the rights granted to SayPro in this agreement.
- The rights granted to SayPro are solely for promotion and marketing related to the competition and SayPro’s internal purposes, not for commercial sale or distribution beyond the scope described in the agreement.
6. Modifications to the Work
- SayPro will make reasonable efforts to avoid altering or modifying the artwork in a way that distorts the artist’s intent. However, SayPro reserves the right to crop, resize, or adjust the artwork for exhibition purposes or to fit specific digital platforms or promotional materials (e.g., resizing for social media or print materials).
- Any modifications will always be made with the goal of preserving the integrity of the original work, and modifications will not change the fundamental content or concept of the artwork.
7. Withdrawal of Consent
- If a participant wishes to withdraw their consent for the use of their artwork after the competition, they may do so by submitting a written request to SayPro. However, withdrawal will not affect the use of their artwork in any materials already produced or published by SayPro prior to the withdrawal request.
- If an artist wishes to withdraw their work from future exhibitions or public displays, SayPro will remove the work from any ongoing or future promotional activities, provided the artwork has not been used in physical or digital materials already distributed.
8. Liability and Indemnity
- By signing the Consent Agreement, the participant affirms that they have the right to submit their work and that the work does not infringe upon any third-party rights, including copyrights, trademarks, or other intellectual property rights.
- The participant agrees to indemnify and hold SayPro harmless from any claims, damages, or legal actions arising from the infringement of these rights in connection with the artwork.
9. Acknowledgment of Agreement
- Participants acknowledge that they have read and understood the terms outlined in the Consent Agreement before submitting their artwork.
- The act of submitting the artwork to SayPro’s competition will serve as the participant’s electronic signature confirming their acceptance of the terms of the agreement.
Conclusion
The SayPro Consent Agreement ensures that participants are fully informed about how their artwork will be used if selected as a winner or finalist in the competition. By granting SayPro the right to use their artwork for marketing, promotion, and internal purposes, participants contribute to the overall success of the competition and help showcase the talent within the SayPro community.
Participants are encouraged to read the agreement carefully and ensure that they understand the rights they are granting to SayPro. Any questions or concerns regarding the agreement can be directed to the SayPro competition organizers before submission.
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