Certainly! Below is a detailed SayPro Content & Editing Checklist, designed to ensure all content produced by or for SayPro is accurate, inclusive, high-quality, and aligned with SayPro’s mission and values.

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✅ SayPro Content & Editing Checklist

Purpose:

To guide staff, partners, and content creators in developing, reviewing, and finalizing content—including reports, training materials, presentations, social media posts, and policy documents—so that all SayPro communication maintains a professional, ethical, and values-aligned standard.

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🧭 SECTION 1: CONTENT PURPOSE & ALIGNMENT

Item	Description	Completed
🎯 Clear Objective	Is the purpose of the content clearly defined? (e.g., inform, educate, promote, report)	☐
🎯 Target Audience Identified	Is the content appropriate for its intended audience (youth, partners, stakeholders, donors, etc.)?	☐
🌍 SayPro Values Reflected	Does the content reflect SayPro’s core values: Empowerment, Inclusivity, Integrity, Development, Social Impact?	☐
🔗 Strategic Alignment	Is the content aligned with a SayPro initiative, project, or strategic goal?	☐

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✍️ SECTION 2: WRITING QUALITY & CLARITY

Item	Description	Completed
✏️ Clear and Concise	Is the writing easy to understand and free of unnecessary jargon?	☐
📚 Correct Grammar & Spelling	Has the content been proofread for grammar, punctuation, and spelling errors?	☐
🗣 Tone & Voice Consistent	Is the tone professional, inclusive, and appropriate for the platform or audience?	☐
💬 Plain Language Used	Is the language accessible and understandable to people from various educational backgrounds?	☐
📝 Consistent Terminology	Are key terms, acronyms, and names used consistently throughout?	☐

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🧑🏾‍🤝‍🧑🏼 SECTION 3: INCLUSION & REPRESENTATION

Item	Description	Completed
🌐 Inclusive Language	Is the language free of bias, stereotypes, or assumptions?	☐
📸 Diverse Representation	If visuals are used, do they reflect the diversity of SayPro’s community (race, gender, age, ability, region, etc.)?	☐
🔍 Equity Considerations	Are marginalized voices and experiences acknowledged or centered when appropriate?	☐
🧑🏽‍🦽 Accessibility Considerations	Is the content accessible (e.g., alternative text for images, readable fonts, clear formatting)?	☐

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📊 SECTION 4: ACCURACY & SOURCING

Item	Description	Completed
✅ Facts Verified	Are all statistics, names, dates, and quotes accurate and up-to-date?	☐
📎 Sources Cited	Are all external references, research findings, or quotations properly cited?	☐
📜 Originality Maintained	Is the content free of plagiarism and clearly distinguished between original and sourced content?	☐
⚖️ Compliance with Policies	Does the content comply with SayPro’s branding, data protection, and communications policies?	☐

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🖼 SECTION 5: VISUALS & FORMATTING

Item	Description	Completed
🖼 High-Quality Images/Graphics	Are visuals clear, relevant, and high-resolution?	☐
🔤 Consistent Font & Styles	Are headings, subheadings, fonts, and spacing uniform across the document?	☐
🖍 SayPro Branding Applied	Are SayPro logos, colors, and fonts applied correctly (according to branding guide)?	☐
📐 Layout Professional	Is the layout tidy, logical, and easy to navigate?	☐

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🔄 SECTION 6: FINAL REVIEW & APPROVAL

Item	Description	Completed
👀 Peer Reviewed	Has another team member or reviewer proofed the content?	☐
🗣 Feedback Incorporated	Have all suggested changes or edits been addressed?	☐
🧑‍💼 Approval Secured	Has the relevant manager or department signed off on the content?	☐
📤 Final Version Archived	Is the final version saved and shared in the correct SayPro content repository or archive system?	☐

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🧾 Optional Attachments & Templates

• ✅ Editorial Style Guide
• 📁 Content Approval Workflow
• 📊 Content Quality Scorecard
• 📎 Reference Material Bank
• 📤 Content Submission Form (for internal use)

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✅ Summary Snapshot (Example Table for Submission)

Checklist Area	Status
Content Purpose & Alignment	✔️ Complete
Writing Quality & Clarity	⚠️ Needs Revision
Inclusion & Representation	✔️ Complete
Accuracy & Sourcing	✔️ Complete
Visuals & Formatting	✔️ Complete
Final Review & Approval	🔲 Pending Approval

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📌 Notes for SayPro Teams:

• Always review content in pairs or teams when possible.
• Keep a version history for collaborative documents.
• Ensure feedback loops are respectful, clear, and values-driven.
• Schedule periodic content audits to maintain standards across platforms and materials.

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