SayPro Development Quarterly Cultural Dance Competition, the following documents will be required:Registration Form: A form that collects participant information (name, team members if applicable, dance style, and contact information).

SayPro Development Quarterly Cultural Dance Competition

Required Documents

1. Registration Form

The Registration Form serves as a means to gather important participant details for the competition. This form must be filled out by every individual or team wishing to participate. Below is a detailed breakdown of the information required on the Registration Form:

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Participant Information

1. Name

• Full name of the participant or team leader.
• If a team is registering, the leader should provide their name as the primary contact.

2. Team Information (if applicable)

• Team Name: The name under which the group will perform.
• List of Team Members: Full names of all participating members in the team, along with their roles (e.g., dancers, choreographers, etc.).
• Number of Participants: Total count of dancers involved in the performance (including alternates).

3. Age Group (if applicable)

• Specify the age group category the participant or team is entering:
  • Junior (Under 18)
  • Adult (18 and Over)
  • Senior (50 and Over)

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Dance Style & Performance Information

4. Dance Style

• Indicate the style of dance being performed. Examples may include, but are not limited to:
  • Ballet
  • Hip-Hop
  • Afrobeat
  • Flamenco
  • Indian Classical (e.g., Bharatanatyam, Kathak, Odissi)
  • Salsa
  • Contemporary
  • Traditional Folklore Dance (e.g., Irish Stepdance, Hula, etc.)
  • Fusion (if performing a fusion of two or more styles, please specify each style involved)

5. Performance Title

• Provide the name of the performance or theme. If the piece is based on a cultural or traditional story, describe it briefly here.

6. Performance Length

• Indicate the estimated duration of the dance (e.g., 3 minutes, 5 minutes, etc.).
  • Maximum performance length: 5 minutes (including transitions). Ensure that performances remain within this time limit.

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Contact Information

7. Contact Person (if a team)

• Full Name: Name of the team leader or primary contact for the group.
• Phone Number: A valid phone number for contact.
• Email Address: A working email address that will be checked regularly for important competition updates.
• Alternate Contact Info: Additional contact information (optional).

8. Social Media Handles (Optional)

• Provide any relevant social media handles (Instagram, Facebook, TikTok) for promotion or updates related to the performance. This can be useful for audience engagement.

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Additional Requirements

9. Special Requirements (if applicable)

• Costume Needs: Specify any specific costume needs, props, or special equipment that may be required for the performance. (e.g., traditional instruments, lighting, special footwear, etc.)
• Technical Needs: Any additional technical support required, such as microphones, specific lighting effects, or audio preferences.

10. Music and Audio Submissions

• Song/Audio Track: Provide the name and length of the music or audio used for the performance.
• File Format: The music file should be submitted in a digital format (e.g., MP3, WAV, etc.).
• Submission Method: Instructions on how to submit the audio file (e.g., via email, cloud storage link, or on-site submission before the competition).
• Backup: Participants should bring an extra copy of their music in case of technical difficulties.

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Agreement & Signature

11. Participant Agreement

• Waiver of Liability: A statement affirming that the participant or team leader agrees to follow all event guidelines and waives any liability for accidents or injuries that may occur during the competition.
• Permission to Use Media: Consent for the organizers to use video, photos, and recordings of the performance for promotional and documentation purposes.

12. Signature

• Signature of Participant/Team Leader: A signature from the participant (or team leader, in the case of a group) acknowledging the above agreement.
• Date: The date the form is completed and signed.

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Submission Information

13. Submission Deadline

• The Registration Form must be submitted by [Insert Date] to ensure participation in the competition.
• Late submissions may be disqualified or subject to a late registration fee (if applicable).

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Additional Documents (If Applicable)

• Choreography Details: If needed, provide a brief description or outline of the choreography, particularly if there are any unique or cultural elements involved.
• Cultural Context Statement: A short paragraph explaining the cultural significance of the dance form being performed, especially for traditional or culturally-specific performances.

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This Registration Form will be submitted either digitally or as a physical form to the competition organizers. Please ensure all fields are filled out accurately to avoid disqualification or delays in processing.

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By gathering these details, the organizers can effectively plan the event, ensuring that all logistical, technical, and creative aspects are managed in advance, making the SayPro Development Quarterly Cultural Dance Competition a successful and smooth-running event for all participants.