SayPro Documentation Requirements for Poem Submission
To ensure a smooth and efficient process for all participants in the Surname Poem Competition, SayPro has established clear documentation requirements for submitting poems. Participants will need to follow the steps outlined below to ensure their submission meets the necessary criteria.
1. Online Submission Form
Participants will be required to submit their surname-based poem through the provided online submission form on the SayPro platform. The form will be designed to capture essential information and ensure that each submission is properly organized. The following documentation will be required as part of the submission process:
a. Personal Details
- Full Name: Participants will need to provide their full name for identification and recognition purposes.
- Email Address: A valid email address to receive updates about the competition, feedback, and further instructions.
- Location (Optional): Participants may provide their city or country of residence to help SayPro build a global community of poets.
b. Poem Details
- Poem Title: The title of the poem. It should be related to or inspired by the surname referenced in the poem.
- Surname: Participants will need to specify the surname referenced in their poem. This surname could be their own or any other surname they choose, as long as it is the central theme of the poem.
- Poem: The body of the poem itself. Participants will be asked to enter or upload their poem text directly into the form. Poems should adhere to the word or line count limits (if applicable).
c. Acknowledgment and Consent
- Copyright Acknowledgment: Participants will be asked to confirm that their poem is an original creation and that they hold the copyright to it.
- Consent for Publication: Participants will need to provide consent for their poem to be featured on SayPro’s platform or social media pages if selected as a winner or finalist.
2. Submission Guidelines
Participants must adhere to the following formatting and content guidelines when submitting their poem:
a. Poem Formatting
- Text Format: Poems should be typed in a readable font, such as Arial or Times New Roman, with a standard font size (e.g., 12-point).
- Word/Line Limit: Depending on the competition rules, there may be a word or line limit for the poem. For example, the poem may need to be between 150-300 words or 20-40 lines.
- File Format: If submitting a file (instead of typing directly into the form), it should be in one of the following formats:
- .docx
- .txt
b. Poem Theme
- Surname Focus: The poem must clearly reference or be inspired by a surname. This could be the poet’s surname, the surname of a family member, or any surname that has personal or symbolic meaning.
- Original Work: Poems must be the original work of the participant and should not plagiarize any existing material.
c. Language and Content
- Language: The poem should be written in English, unless otherwise stated in the competition guidelines.
- Content Restrictions: Participants should refrain from including offensive, harmful, or inappropriate language. SayPro encourages poems that are thoughtful, respectful, and engaging.
3. Submission Confirmation
Once the submission form is completed, participants will receive a confirmation email acknowledging receipt of their poem. This confirmation will include:
- Submission ID: A unique identifier for the participant’s submission.
- Competition Details: A summary of the competition timeline, judging criteria, and when to expect feedback or results.
4. Feedback and Evaluation
After the competition concludes and the poems are evaluated by the judges, participants will be able to access feedback on their submission. The following steps will be taken:
- Judging Results: Participants will be notified via email whether their poem has been selected as a finalist or winner.
- Constructive Feedback: Judges will provide feedback on the poem’s creativity, emotional impact, structure, and other criteria. This feedback will be available through the SayPro platform for all participants to review.
5. Additional Documentation (Optional)
For participants seeking to further engage in the community, SayPro may offer the following optional documentation options:
- Poet Bio: A short biography where participants can share more about themselves, their background, and their passion for poetry. This could be included on their profile page and shared with the community.
- Social Media Links: Participants can provide links to their personal poetry accounts or other social media platforms where their work is shared, helping them expand their network within the poetry community.
Conclusion
SayPro has streamlined the documentation requirements for the Surname Poem Competition to ensure an easy and organized submission process. By using the provided online form, participants will submit their original poems and personal details for evaluation. This system is designed to encourage creativity, support personal expression, and celebrate the uniqueness of each poem while maintaining clear and simple documentation guidelines for all involved.
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