Certainly! Here’s a clear and concise version of the SayPro Event Coordinator role description, specifically focused on planning, organizing, and overseeing the logistics of the SayPro Quarterly Announcement:
SayPro Event Coordinator
Role Overview: Planning, Organizing, and Overseeing the SayPro Quarterly Announcement
The SayPro Event Coordinator is responsible for managing all aspects of the SayPro Quarterly Announcement, ensuring that the event is professionally executed, strategically aligned, and delivers a seamless experience for attendees and stakeholders.
Key Responsibilities
1. Planning
- Develop a detailed project plan and timeline for the quarterly announcement.
- Coordinate with the SayPro Awards Office, Development Royalty, communications, and leadership teams.
- Define event objectives, target audience, and program structure.
2. Organization
- Secure event venues or set up virtual platforms (Zoom, Teams, etc.).
- Arrange technical requirements (audio, visual, streaming, interpretation if needed).
- Coordinate speakers, panelists, and award recipients—manage scheduling and briefing.
3. Logistics Oversight
- Handle all event logistics, including equipment, materials, catering (if in-person), and registration.
- Create event run sheets, scripts, and contingency plans.
- Oversee branding, signage, and promotional materials aligned with SayPro’s identity.
4. Communication and Promotion
- Collaborate with the SayPro communications team to distribute invitations, event reminders, and social media content.
- Monitor RSVPs and confirm guest lists.
- Ensure internal and external stakeholders are informed and engaged.
5. On-the-Day Execution
- Manage event setup and coordination on-site or virtually.
- Ensure technical operations run smoothly.
- Act as the primary point of contact for all event-related activities during the announcement.
6. Post-Event
- Collect feedback and analyze attendee satisfaction.
- Prepare a final event report with key highlights, lessons learned, and recommendations.
- Archive recordings, materials, and documentation for SayPro records.
Key Skills Required
- Strong organizational and time management skills.
- Experience in coordinating hybrid or virtual events.
- Excellent communication and stakeholder management abilities.
- Ability to work under pressure and adapt quickly to changes.
- Knowledge of SayPro’s mission, values, and programs (preferred).
The SayPro Event Coordinator ensures that the Quarterly Announcement is not only operationally sound but also meaningful, engaging, and aligned with SayPro’s strategic direction.
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