🏆 SayPro Event Execution: Final Performance Showcase
Event Name: SayPro Monthly January SCDR-3 Dance Competition
Organized By: SayPro Development Competitions Office
Oversight: SayPro Development Royalty
Platform: SayPro Official Website | Optional Simulcast on YouTube & Facebook
🎬 Objective
To professionally host and deliver a high-quality, engaging, and inspiring live-streamed event or pre-recorded video showcase featuring final performances of SayPro dancers. The showcase reflects the values of SayPro: excellence, visibility, inclusivity, and youth development.
📅 EVENT TIMELINE & STAGES
1. Pre-Event Planning (2–3 Weeks Before the Event)
Key Actions:
- Confirm final participants and judges
- Secure venue (studio/theatre/school hall) for recordings or livestream setup
- Notify performers of filming or livestream schedule
- Prepare backdrops, lighting, and SayPro branding visuals
- Test video/audio equipment and internet streaming capabilities
- Train hosts, technical crew, and MCs
Deliverables:
- Final program lineup (with performance order)
- Artist bios and song/choreography details
- Schedule of technical rehearsals and run-throughs
- Digital event poster and promotional graphics
2. Recording or Live Rehearsals (1 Week Before the Event)
Depending on the selected format:
Option A: Live Streamed Final Event
- Rehearsals conducted 2 days prior with full tech setup
- Finalists perform live at scheduled time with real-time judging
- Streamed on SayPro Website, YouTube, and/or Facebook with live chat enabled
- Judges submit scores via secure SayPro judging portal
- Viewers can vote for Audience Choice Award
Option B: Pre-recorded Video Showcase
- Performers arrive as per scheduled slots
- Each performance is recorded in HD, with multiple camera angles if possible
- Judges watch and score the compiled showcase
- Final video is edited with intro, transitions, names, and scoring overlays
Technical Setup Includes:
- Multi-camera recording or switching
- Lighting rig and audio capturing (lavaliers/boom mics)
- SayPro-branded stage visuals and banners
- Backup power/internet (for live stream)
3. Showcase Day Execution
Event Flow (Livestream or Premiere Video):
- Opening Segment
- Welcome by SayPro host
- Brief from SayPro Development Royalty representative
- Explanation of judging, categories, and awards
- Main Program
- Finalist performances in sequence
- On-screen name, age, region, and dance category
- Optional short intro video from each dancer
- Judges Commentary (Optional live or recorded)
- Highlights and praise
- Skill growth observed from previous rounds
- Results Announcement
- Top 3 in each category
- Special awards (Best Choreography, Most Improved, etc.)
- Audience Choice (if applicable)
- Closing & Acknowledgments
- SayPro thank you speech
- Encouragement to all participants
- Announcement of next event/season
🎥 Post-Event Follow-Up
- Full video uploaded to SayPro Archive Section
- Individual performance clips shared with participants
- Feedback reports emailed to each finalist
- Certificates and prizes delivered (digitally or by courier)
- Media coverage post shared on SayPro social platforms
📡 Technical and Hosting Details
| Element | Specifications |
|---|---|
| Streaming Platform | SayPro Website with embedded YouTube/Facebook feed |
| Video Format | 1080p HD, MP4 for recordings |
| Live Tools | OBS Studio, StreamYard, or vMix for streaming |
| Hosting Crew | 1 MC, 1 Tech Lead, 2 Camera Ops, 1 Event Manager |
| Backup | Cloud auto-record, offline copies on hard drive |
🏅 Branding & Engagement
- SayPro logo watermark and branded overlays throughout the stream
- Custom hashtags: #SayProSCDR3, #SayProDance2025
- Viewer interaction polls, comments, and photo contests
- Post-event thank-you video with highlights
Leave a Reply