Certainly! Here’s a detailed SayPro Event Schedule Template, specifically designed to help organizers structure the daily agenda of a retreat or multi-day event. This template includes clearly defined time slots for each session, including workshops, meals, breaks, networking activities, and logistical details to ensure smooth coordination and communication.

---

SayPro Event Schedule Template

📅 Event Title: _______________________________________________

🗓 Date(s): ___________________

📍 Venue / Location: _________________________

🧭 Event Coordinator: ________________________

📞 Contact Number: ___________________________

📧 Email: _____________________________________

---

🔄 Daily Agenda Structure (Repeat for Each Day)

Use the following format for each day of the retreat/event. You can copy the table per day or print multiple sheets for multi-day events.

---

DAY [ ] – [Day, Date]

Time	Activity / Session Title	Facilitator / Speaker	Location / Room	Notes / Remarks
07:30–08:30	Arrival & Registration / Check-in	SayPro Team	Reception Area	Name tags, welcome materials
08:30–09:00	Opening / Welcome Address	Event Host / Organizer	Main Hall	Set the tone, introduce agenda
09:00–10:30	Workshop 1: [Insert Topic]	[Facilitator Name]	Room A / Main Room	Include objective of session
10:30–10:45	Tea / Coffee Break	—	Dining Area / Courtyard	Light refreshments
10:45–12:15	Workshop 2: [Insert Topic]	[Facilitator Name]	Room B / Workshop Space
12:15–13:15	Lunch Break	—	Dining Hall	Buffet or packed lunch
13:15–14:45	Panel Discussion / Group Activity	Moderator: [Name]	Main Hall	Include panelists if applicable
14:45–15:00	Short Break	—		Stretching / informal chats
15:00–16:30	Workshop 3 / Outdoor Activity	[Facilitator Name]	Garden / Breakout Area	Can include physical activity
16:30–17:00	Reflection Session / Journaling	SayPro Team / Peer Leads	Breakout Corners	Guided reflection & group sharing
17:00–18:00	Networking Session / Fireside Chat	Guest: [Name]	Lounge / Outdoor Circle	Informal exchange, light snacks
18:00–19:00	Free Time / Break	—	—	Participants rest or explore
19:00–21:00	Cultural Night / Talent Show / Dinner	MC: [Name]	Main Hall / Outdoor Stage	Music, performances, dinner served
21:00	Close of Day / Announcements	SayPro Team	Main Hall	Preview of next day, housekeeping

---

🧩 Supplementary Sections

✅ Reminders / Checklist for Each Day

• Print name tags and session materials
• AV equipment tested (projectors, mics, etc.)
• Workshop supplies (flip charts, markers, etc.)
• Meal & dietary needs confirmed
• Wellness or first aid point established
• Feedback forms ready (paper or digital)

---

📣 Announcements & Notes

Use this section to document:

• Changes to the schedule
• Emergency contacts
• Shuttle timings
• Additional remarks for volunteers or facilitators

---

📂 Attachments (Optional)

• Floor plan / venue map
• Contact list of facilitators, staff, and vendors
• Copies of participant lists and dietary requirements
• Daily feedback summary (for longer events)

---