SayPro Facilitator Coordination Plan
January SCDR.4.9.4 – 5-Day Skill Development Camp
Objective:
To ensure the successful recruitment, training, and coordination of highly capable facilitators and instructors who are equipped to deliver a transformative, interactive, and inclusive life and social skills development experience to youth and young adults.
1. Recruitment Strategy
Profile of Ideal Facilitator:
- Expertise in Life and Social Skills: Background in areas such as psychology, education, youth development, life coaching, counseling, or social work.
- Experience Working with Youth: Proven ability to engage adolescents and young adults from diverse backgrounds.
- Interactive Training Skills: Familiarity with experiential learning, group facilitation, and creative teaching methods.
- Cultural Competency: Sensitivity to diversity, inclusion, and gender dynamics within the South African and broader African contexts.
Recruitment Methods:
- Partner with universities, NGOs, and community-based organizations to identify qualified facilitators.
- Post targeted calls for facilitators on professional networks (LinkedIn, SayPro alumni platforms, NGO job boards).
- Conduct interviews that include mock facilitation exercises to assess engagement style and communication skills.
2. Pre-Camp Training & Orientation
Facilitator Training Program (2–3 Days):
Designed to ensure all facilitators are aligned with SayPro’s vision and equipped to lead confidently and consistently.
Training Modules:
- Understanding SayPro’s Youth Development Framework
- Inclusive Facilitation Techniques
- Managing Group Dynamics & Conflict
- Trauma-Informed Approaches in Youth Work
- Adapting Content for Diverse Learning Styles
- Child Protection and Safeguarding Policies
Tools Provided:
- Facilitator Guidebook (Session plans, icebreakers, feedback forms)
- Curriculum Maps with Daily Objectives and Activities
- Materials List and Lesson Planning Templates
- Emergency Procedures & Referral Pathways for Participant Support
3. Camp Roles and Responsibilities
Facilitator Responsibilities:
- Deliver interactive sessions on life and social skills based on the approved SayPro curriculum.
- Use creative, participatory methods including role-plays, simulations, storytelling, and small group work.
- Monitor participant engagement and adapt delivery as needed.
- Provide daily feedback and reports to the camp coordinator.
Support Structure:
- Each facilitator is paired with an assistant or peer mentor to help with logistics and participant support.
- A Lead Trainer or Camp Coordinator oversees daily schedules, addresses challenges, and supports facilitators in real-time.
- Ongoing communication via brief morning check-ins and end-of-day debriefs.
4. Monitoring & Evaluation of Facilitators
Performance Assessment Tools:
- Facilitator Observation Forms completed by SayPro staff.
- Participant Feedback Surveys after each session.
- Self-Reflection Logs completed daily by facilitators.
- End-of-Camp Evaluations and group feedback circles.
Post-Camp Recognition and Development:
- High-performing facilitators are given certificates of excellence and considered for future SayPro projects.
- Invitation to join the SayPro Facilitator Alumni Network for ongoing training and mentorship opportunities.
5. Inclusion and Accessibility
Facilitators are trained and expected to:
- Ensure participation of all genders and ability levels.
- Use multilingual support when necessary.
- Adapt sessions for youth with different learning needs (e.g., visual aids, simplified language, practical examples).
- Foster a safe and respectful environment where all voices are heard.
Summary of Deliverables:
- Fully staffed team of qualified, trained facilitators
- Facilitator toolkit and session plans distributed before camp
- Daily facilitation logs and session reports submitted
- Final facilitator performance report and recommendations compiled
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