Certainly! Here’s a detailed write-up for SayPro Feedback Collection, tailored to gather comprehensive feedback at the end of a retreat:
SayPro Feedback Collection
Objective:
The purpose of the SayPro Feedback Collection is to systematically gather insights from participants at the conclusion of the retreat. This feedback will be used to evaluate the overall effectiveness of the event, measure participant satisfaction, and identify specific areas for improvement in future retreats.
1. Timing of Feedback Collection
Feedback should be collected immediately at the end of the retreat, while the experience is still fresh in the minds of the participants. This can be done:
- In the final session of the retreat
- As part of the closing ceremony
- Through a follow-up email or survey sent within 24–48 hours after the retreat
2. Feedback Collection Methods
a) Digital Surveys
- Use online platforms like Google Forms, Microsoft Forms, Typeform, or SurveyMonkey.
- Ensure mobile-friendliness for ease of access during the retreat.
b) Paper-Based Feedback Forms
- Distribute printed forms to participants during the final session for quick and accessible input.
- Collect forms before participants leave the venue.
c) Interactive Methods
- Conduct short live polls using platforms like Mentimeter or Slido.
- Organize small group discussions or “feedback circles” facilitated by SayPro staff.
- Include an anonymous suggestion box, either physical or digital.
3. Key Areas to Assess
a) Overall Satisfaction
- How satisfied were you with the retreat overall?
- Would you recommend this retreat to others?
b) Logistics & Organization
- Was the retreat well-organized?
- How would you rate the venue, accommodations, and meals?
- How efficient was the registration and communication process?
c) Content & Facilitation
- Were the topics relevant and useful?
- How would you rate the facilitators’ delivery and engagement?
- Were the activities and sessions balanced (interactive vs. lecture-based)?
d) Impact & Takeaways
- What are your main takeaways from the retreat?
- Did the retreat meet your personal or professional goals?
- How do you plan to apply what you learned?
e) Suggestions for Improvement
- What could be improved for future retreats?
- Were there any unmet expectations?
- Any specific topics or activities you would like to see included next time?
4. Data Handling and Analysis
- Collect and compile responses into a structured report.
- Use qualitative and quantitative analysis methods to identify trends and patterns.
- Summarize key strengths, weaknesses, and actionable recommendations.
5. Feedback Loop
- Share a summary of the feedback with stakeholders and participants (when appropriate) to show transparency and commitment to improvement.
- Integrate lessons learned into the planning process for the next retreat.
6. Continuous Improvement
- Maintain a feedback archive for future reference and trend tracking.
- Schedule post-retreat internal review meetings with the SayPro team to discuss feedback outcomes and assign follow-up actions.
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