SayPro Financial Reporting Document: SayPro Monthly February SCDR-5
Event Overview
Event Name: SayPro Monthly February SCDR-5
Event Type: Video Production and Live Streaming
Organizer: SayPro Festival Management Office under SayPro Development Royalty (SCDR)
Date of Event: [Insert Date]
Location: [Insert Venue/Online Platform]
This financial report outlines the detailed costs associated with the video production, including equipment rentals, technician fees, and streaming platform costs for the SayPro Monthly February SCDR-5 event.
1. Video Production Costs
1.1. Equipment Rentals
| Item | Quantity | Unit Cost | Total Cost | Notes |
|---|---|---|---|---|
| HD or 4K Cameras | 4 | $500/day | $2,000 | Includes lenses, tripods, and batteries |
| Wireless Lapel Microphones | 4 | $100/day | $400 | Includes transmitters and receivers |
| Handheld Microphones | 2 | $75/day | $150 | For audience Q&A and interviews |
| Boom Microphone (Shotgun) | 1 | $150/day | $150 | For overhead audio capture |
| LED Stage Lights | 6 | $50/day | $300 | Includes dimming and remote control |
| Softboxes/Diffusers | 3 | $100/day | $300 | For softer light diffusion |
| Video Switcher (Hardware) | 1 | $500/day | $500 | For live feed switching |
| Video Encoder (Hardware or Software) | 1 | $250/day | $250 | For live streaming |
| Streaming Platform Subscription | 1 | $500/event | $500 | Platform for live broadcast (e.g., Vimeo or YouTube) |
Total Equipment Rentals: $4,850
1.2. Technician Fees
| Role | Number of Technicians | Daily Rate | Total Cost | Notes |
|---|---|---|---|---|
| Video Director | 1 | $500 | $500 | Responsible for overseeing video production |
| Camera Operators | 2 | $300/day | $600 | For handling cameras on set |
| Audio Engineer | 1 | $350/day | $350 | For managing microphones and sound setup |
| Lighting Technician | 1 | $250/day | $250 | For stage lighting setup and adjustments |
| Video Switcher Operator | 1 | $300/day | $300 | For managing video feed switching |
| Streaming Technician | 1 | $250/day | $250 | For managing live stream feed |
Total Technician Fees: $2,250
1.3. Miscellaneous Production Costs
| Item | Cost | Notes |
|---|---|---|
| Travel and Transportation | $500 | Includes travel for crew and equipment to venue |
| Catering for Crew | $250 | Meals for 8 technicians during the event |
| Insurance for Equipment | $200 | Coverage for rental equipment during the event |
Total Miscellaneous Production Costs: $950
2. Streaming and Platform Costs
| Item | Quantity | Unit Cost | Total Cost | Notes |
|---|---|---|---|---|
| Streaming Platform Subscription Fee | 1 | $500/event | $500 | Platform for live broadcast (e.g., Vimeo or YouTube) |
| Internet Access (dedicated high-speed line for streaming) | 1 | $150/day | $150 | Ensures stable connection for the live stream |
| Cloud Storage for Event Recording | 1 | $100 | $100 | For storing high-quality video recordings after the event |
Total Streaming and Platform Costs: $750
3. Total Event Production Cost Breakdown
| Cost Category | Total Cost |
|---|---|
| Equipment Rentals | $4,850 |
| Technician Fees | $2,250 |
| Miscellaneous Production Costs | $950 |
| Streaming and Platform Costs | $750 |
| Total Event Production Cost | $8,800 |
4. Summary and Analysis
- Total Video Production Costs: The total expenditure for the video production and live streaming of the SayPro Monthly February SCDR-5 event is $8,800. This covers all aspects of the production, including equipment rentals, technician fees, and streaming platform costs.
- Equipment and Rentals: The largest portion of the budget was spent on renting high-quality cameras, microphones, lighting equipment, and a video switcher for live streaming, which is critical to maintaining a professional standard for the broadcast.
- Technician Fees: Costs for technicians are based on daily rates for specialized roles such as video direction, audio engineering, and live streaming. Each technician’s fee corresponds to the complexity and time required for their respective tasks.
- Streaming Platform and Miscellaneous Costs: These costs ensured a stable and professional experience for the viewers, including the subscription to the streaming platform and internet access.
The event was successfully executed within the designated budget, with all key areas of the production covered to ensure a high-quality live stream and video recording.
5. Recommendations for Future Events
- Cost Optimization: Future events could benefit from negotiating rental rates for equipment or exploring alternative streaming platforms that may offer lower fees without compromising quality.
- Redundancy and Backup: Given the importance of live streaming, an additional backup streaming platform could be considered for future events to ensure uninterrupted service in case of any technical failures.
- Technician Efficiency: Explore the possibility of reducing technician fees by employing cross-functional staff who can manage multiple roles (e.g., combining camera operator and switcher duties for smaller events).
Prepared by:
[Your Name]
[Position]
SayPro Festival Management Office
Date: [Insert Date]
This report provides a clear overview of the costs incurred during the event and will help in planning for future events with a focus on efficient budget allocation and maintaining high-quality production standards.
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