Certainly! Below is a detailed SayPro GDPR & Consent Compliance Form, tailored to ensure that SayPro adheres to the General Data Protection Regulation (GDPR) and other relevant privacy regulations when collecting, storing, and using personal data.
This form is designed for use when SayPro collects personal information from participants, employees, volunteers, or partners through events, surveys, interviews, training programs, or media/documentation purposes.
✅ SayPro GDPR & Consent Compliance Form
Purpose of the Form:
To obtain informed, explicit, and voluntary consent from individuals whose personal data is collected or processed by SayPro. This form ensures that individuals understand:
- What data is being collected
- Why it is collected
- How it is used
- Their rights under data protection law
🧾 SECTION A: PERSONAL INFORMATION
| Field | Description |
|---|---|
| Full Name | ______________________________________ |
| ID Number (optional) | ______________________________________ |
| Email Address | ______________________________________ |
| Phone Number | ______________________________________ |
| Organization (if applicable) | ______________________________________ |
| Date of Completion | ______________________________________ |
🔍 SECTION B: PURPOSE OF DATA COLLECTION
SayPro collects your personal data for the following purposes (check all that apply):
☐ Participation in SayPro programs, training, or events
☐ Internal program reporting and impact analysis
☐ Communications and updates regarding SayPro services
☐ Use of testimonials, photos, or video recordings for SayPro publications
☐ Monitoring, evaluation, and learning (MEL) purposes
☐ Research and statistical reporting (data anonymized)
🔒 SECTION C: TYPES OF DATA COLLECTED
The following categories of personal data may be collected:
☐ Full name and contact details (email, phone, address)
☐ Biographical information (age, gender, ID, occupation)
☐ Photographs and video recordings
☐ Opinions or feedback provided during interviews, surveys, or evaluations
☐ Education or employment background (when relevant to a program)
☐ Device/location data (only if interacting via mobile/web platforms)
📋 SECTION D: HOW YOUR DATA WILL BE USED
- Data will be used only for the purposes stated above and not shared with third parties without your explicit permission.
- Your data may be stored in secure databases hosted in compliance with GDPR and local laws.
- When used for reporting, personal identifiers will be removed or anonymized, unless express permission is given.
- You will have the right to access, correct, or delete your data upon request at any time.
🔁 SECTION E: CONSENT TO MEDIA USE (IF APPLICABLE)
This section is only applicable if photographs, video recordings, or audio recordings are taken.
☐ I consent to SayPro using my image, voice, or video in printed and digital materials including websites, social media, reports, and training materials.
☐ I do not consent to the use of my image or recordings in public materials.
🧑⚖️ SECTION F: YOUR RIGHTS UNDER GDPR
You have the following rights:
- To be informed about how your data is used
- To access the personal data SayPro holds about you
- To rectify any inaccurate data
- To request deletion of your data (“right to be forgotten”)
- To restrict processing or object to the use of your data
- To withdraw consent at any time without penalty
- To lodge a complaint with a supervisory authority
✍️ SECTION G: CONSENT DECLARATION
Please read carefully and sign below:
I confirm that I have read and understood the information above. I voluntarily agree to the collection, processing, and use of my personal data by SayPro for the purposes stated. I understand that I may withdraw my consent at any time by contacting privacy@saypro.online or my program facilitator.
Full Name: __________________________________________
Signature: __________________________________________
Date: ________________________
🧑💼 SECTION H: SayPro Staff Use Only
| Field | Description |
|---|---|
| Name of Data Collector | _______________________________ |
| Program/Event Name | _______________________________ |
| Date of Data Collection | _______________________________ |
| Consent Verified | ☐ Yes ☐ No |
| Signature (Staff) | _______________________________ |
📌 Additional Notes
- Consent forms must be stored securely for a minimum of 3 years.
- If consent is withdrawn, any public content must be updated/removed as soon as possible.
- For individuals under 18, a guardian or parental consent form must be completed.
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