Program: SayPro Development 5-Day Meditation & Relaxation Camp
Module Code: SCDR.4.8.4
Month: January
Focus: Instructor preparedness, facilitation quality, and resource alignment
Component of: SayPro Structured Camp Delivery & Reporting (SCDR)
🎯 OBJECTIVES OF INSTRUCTOR COORDINATION
- Ensure uniform delivery of guided meditation and relaxation techniques aligned with SayPro curriculum.
- Support instructors with the necessary tools, scripts, resources, and technical guidance.
- Maintain consistency in tone, flow, and intention of each camp session.
- Promote confidence and clarity in facilitation through preparation and rehearsal.
🧑🏫 INSTRUCTOR ROLES & RESPONSIBILITIES
| Role | Responsibilities |
|---|---|
| Lead Meditation Instructor | Oversees session delivery, introduces daily themes, conducts key meditations |
| Assistant Facilitator | Supports setup, co-facilitates, manages timing and transitions |
| Breathwork Specialist | Leads daily breath sessions and explains techniques |
| Emotional Support Coach | Assists in group discussions and emotional processing activities |
| Program Coordinator | Manages logistics, attendance, feedback collection, and instructor support |
📅 PRE-CAMP PREPARATION TIMELINE
| Week | Action Item | Responsible Party |
|---|---|---|
| Week -3 | Instructor Recruitment & Confirmation | SayPro Program Manager |
| Week -2 | Orientation Meeting: Camp Goals, Daily Themes, Instructor Roles | Camp Coordinator + Instructors |
| Week -1 | Resource Distribution: Scripts, Audio Files, Materials | SayPro Logistics Team |
| Week -1 | Practice Run / Session Simulation | All Instructors |
| 2 Days Before | Venue Setup & Tech Check (Sound, Seating, Visuals) | Coordinator + Tech Support |
📘 RESOURCE KIT FOR INSTRUCTORS
All instructors will receive a SayPro Instructor Facilitation Kit, including:
✳️ Digital Materials:
- Daily Session Scripts (customizable guided meditations for each day)
- Breathing Technique Guides with visual diagrams
- Mindfulness Activity Instructions
- Camp Agenda & Timetable
- SayPro Wellness Manual (SCDR.4.8.4)
📦 Physical Materials:
- Meditation cushions / yoga mats
- Chimes, singing bowls, incense (optional)
- Journals for participants
- Art materials (Day 2 creative mindfulness)
- Timer devices for breathwork practices
🧩 FACILITATION FLOW & DAILY BRIEFINGS
To ensure consistent delivery, a Morning Briefing (30 minutes) will be conducted with all instructors before each day begins. This includes:
- Recap of the daily theme
- Review of scheduled activities
- Discussion of participant needs or concerns
- Assignment of specific facilitation tasks
At the end of each day, a Debrief Session (20 minutes) is held for feedback and adjustments.
📈 MONITORING & EVALUATION OF INSTRUCTORS
| Tool / Method | Purpose | Frequency |
|---|---|---|
| Instructor Feedback Forms | Peer and self-assessment | End of camp |
| Participant Feedback Surveys | Evaluate facilitation clarity & connection | Daily |
| Observation by Camp Coordinator | Ensure adherence to plan and quality | Throughout camp |
| Mid-Camp Instructor Circle | Address challenges, share insights | Day 3 |
🗣️ CONTINUED PROFESSIONAL DEVELOPMENT
Following the camp, instructors will be invited to a SayPro Wellness Instructors Development Forum, where:
- Peer experiences are shared
- New techniques are introduced
- Certification or recognition (if applicable) is awarded
🧩 BACKUP PLANNING
Each session has a backup instructor/facilitator designated in case of emergency. Additionally:
- All sessions are documented with step-by-step scripts.
- Audio-guided versions are available to be played in case a live guide is unavailable.
✅ FINAL CHECKLIST FOR INSTRUCTORS
- Attended pre-camp orientation
- Reviewed daily session scripts
- Practiced guided meditations and breathwork delivery
- Received and tested all required materials
- Participated in venue walkthrough
- Assigned session roles confirmed
- Emergency contact and support plan reviewed
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