🏁 SayPro Post-Event Wrap-Up Template

Event: SayPro Monthly January SCDR-3 Dance Competition
Organized by: SayPro Development Competitions Office
Under the Authority of: SayPro Development Royalty
Purpose: To document the results, achievements, challenges, and recommendations from the competition, while celebrating participants and informing future improvements.

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📅 1. Event Overview

Element	Details
Event Title	SayPro Monthly January SCDR-3 Dance Competition
Event Dates	[e.g., January 1 – January 27, 2025]
Submission Deadline	[e.g., January 15, 2025]
Livestream / Finals Date	[e.g., January 25, 2025]
Format	Online Video Submission + Virtual Livestream Showcase
Categories Featured	Hip-Hop, Contemporary, Traditional, Freestyle, Group
Total Registered Participants	[e.g., 168 dancers from 7 provinces]

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🏆 2. Winners & Finalist Highlights

Category	Winner Name / Group	Age Division	Province / Region	Score (if applicable)
Hip-Hop (Solo)	____________________	Teen	__________________	___ / 100
Traditional Dance	____________________	Junior	__________________	___ / 100
Contemporary	____________________	Senior	__________________	___ / 100
Group Freestyle	____________________	Open	__________________	___ / 100
Audience Choice	____________________	Mixed	__________________	Votes: ______

Include photos or screenshots of winners, if applicable.

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🎥 3. Media & Engagement Metrics

Platform	Engagement Highlights
Instagram	[e.g., 15K impressions, 700+ story interactions]
Facebook	[e.g., 4.2K views on livestream announcement video]
YouTube (Livestream)	[e.g., 1,700 views, 87% average watch duration]
SayPro Website	[e.g., 3,100 unique visitors during event period]
Email Newsletter	[e.g., 52% open rate, 11% click-through on registration link]

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💬 4. Participant Feedback Summary

Feedback Area	Summary Insight
Overall Satisfaction	[e.g., 93% of respondents rated the event 4 stars or higher]
Ease of Registration	[e.g., 88% found registration clear and simple]
Judging Clarity & Fairness	[e.g., Most appreciated feedback but wanted more technical detail]
Interest in Future Competitions	[e.g., 96% said they would join again]
Suggestions for Improvement	[e.g., Add coaching sessions, enable better video upload instructions]

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🔍 5. Operational Review

Element	Successes	Challenges
Registration System	Smooth rollout, effective email automation	Some confusion over age category auto-assignment
Video Submissions	High-quality entries, diverse styles	Issues with broken Google Drive links
Judging Process	Scoring consistency improved	Judges requested longer review periods for top 10
Livestream Execution	Stable feed, over 90% success on first try	Minor audio syncing issue in first segment
Communication & Support	Fast WhatsApp responses, frequent reminders	Some participants missed deadline reminders via email

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📦 6. Documentation Delivered

• ✅ Participant Registration List
• ✅ Judging Scorecards & Final Ranking Sheet
• ✅ Event Marketing Assets (graphics, videos, posters)
• ✅ Post-Event Feedback Survey Data
• ✅ Certificates of Participation & Winner Announcements
• ✅ Wrap-Up Video (Link: [Insert YouTube/SayPro link])

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🎓 7. Lessons Learned

Area	Takeaway / Recommendation
Participant Support	Offer a technical checklist + video tutorial for uploads
Community Engagement	Add a “Meet the Dancers” feature to boost local pride
Judge Access & Fairness	Introduce short post-performance judge comments or public remarks
Mentorship/Development	Launch post-event masterclass or mini-coaching session
Timeline Management	Add a 2-day grace period after video deadline for tech issues

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🚀 8. Next Steps & Recommendations

Action	Responsible Team	Target Date
Launch Highlight Video & Social Posts	Media Team	February 2, 2025
Email Feedback Summary to Participants	Admin Office	February 5, 2025
Plan February SCDR-4 Launch Campaign	Competitions Office	February 7, 2025
Implement video upload checklist	Tech & Support	By next registration round
Evaluate new partnerships (studios)	Outreach Officer	Ongoing

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📎 Attachments (as needed)

• 📁 Event Summary PDF
• 📊 Feedback Data Charts
• 📸 Winner Photo Pack
• 🎬 Highlight Reel Link
• 📑 Judge Score Summary Sheet