SayPro Registration Forms
SayPro Monthly January SCDR-3 – SayPro Monthly Fitness Challenges
Organized by: SayPro Development Competitions Office
Under: SayPro Development Royalty SCDR
Campaign Period: January 1–31, 2025
Prepared by: SayPro Development Competitions Office
1. Purpose of the Registration Forms
The SayPro Registration Forms are essential to ensure that participants provide accurate and necessary information to join the SayPro Monthly Fitness Challenges. These forms help the SayPro Competitions Office to collect personal data, fitness goals, and emergency contact information to organize the challenge smoothly, ensure safety, and tailor fitness plans based on individual preferences and health profiles.
2. Information Collected in the Registration Forms
The SayPro Registration Form includes multiple sections designed to gather detailed information about each participant’s background, health, and objectives for the fitness challenge. The form was made available through multiple channels:
- SayPro Website
- SayPro Mobile App
- Physical Forms for Community Centers
- WhatsApp links and Google Forms for easy access
3. Registration Form Sections
Below is a detailed breakdown of each section within the registration form:
A. Personal Information
This section collects basic details to ensure participants are correctly identified and contacted.
| Field | Details |
|---|---|
| Full Name | Participant’s first and last name |
| Gender | Male / Female / Non-Binary / Prefer not to say |
| Age | Participant’s age as of the start of the challenge |
| Date of Birth | (DD/MM/YYYY) |
| Email Address | Primary contact email for updates |
| Phone Number | Mobile number for SMS notifications, WhatsApp updates, or urgent contact |
| Physical Address | To help identify local communities or field centers, optional |
| Preferred Contact Method | Email / Phone / WhatsApp / In-Person |
B. Fitness and Health Information
This section gathers information on fitness levels, existing conditions, and other health-related details to ensure participants are placed in appropriate challenge categories (beginner, intermediate, or advanced).
| Field | Details |
|---|---|
| Current Fitness Level | Choose one: Beginner / Intermediate / Advanced |
| Fitness Goals | Short-term and long-term fitness goals (e.g., weight loss, strength building, endurance, etc.) |
| Pre-Existing Conditions | List any current or past health issues (e.g., heart conditions, injuries) |
| Medications | If taking any ongoing medication, please specify |
| Physical Limitations/Concerns | Any mobility or injury concerns (e.g., knee pain, back problems, etc.) |
| Medical Clearance | Have you consulted a doctor for fitness participation? Yes / No |
C. Emergency Contact Information
To ensure participant safety, it’s important to collect emergency contact information in case of an incident during the challenge.
| Field | Details |
|---|---|
| Emergency Contact Name | Full name of the person to contact in case of emergency |
| Relationship to Participant | e.g., spouse, parent, sibling, friend |
| Emergency Contact Phone Number | Mobile or home number of emergency contact |
| Emergency Contact Email | (Optional) Email of the emergency contact |
D. Consent and Waiver
This section ensures that participants understand the risks associated with physical activity, agree to follow safety guidelines, and give consent to share their data in compliance with SayPro’s privacy policies.
| Field | Details |
|---|---|
| Health Disclaimer | Acknowledgement that the participant is voluntarily participating and understands the physical activity risks |
| Liability Waiver | Agreement to waive liability for any injuries sustained during the competition |
| Data Consent | Consent to use personal data (name, health details, etc.) for the purpose of fitness challenge management, analysis, and communication |
| Agreement to Terms & Conditions | Acknowledgement of SayPro’s terms and conditions for participation in the fitness challenge |
E. Fitness Challenge Preferences
This section gathers information on how participants would like to engage with the challenge, such as preferred workout times, challenge types, and any accessibility preferences.
| Field | Details |
|---|---|
| Preferred Challenge Format | Choose one: Individual / Team-based |
| Preferred Activity Type | Choose up to 3: Running / Yoga / Strength Training / Flexibility / Swimming / Walking / HIIT |
| Preferred Time of Day | Morning / Afternoon / Evening |
| Support Needs | Do you need any specific accommodations (e.g., wheelchair access, virtual participation)? Yes / No |
F. Fitness Assessment (Optional)
This section is optional but highly encouraged to help personalize the participant’s fitness experience. Participants can indicate whether they would like to complete an initial fitness assessment for tailored fitness recommendations.
| Field | Details |
|---|---|
| Initial Fitness Assessment | Would you like to complete a fitness assessment to help tailor your challenge plan? Yes / No |
| Preferred Method of Assessment | In-person / Virtual / No preference |
4. Data Security and Privacy
- All data collected through the registration forms is confidential and will only be used for the management of the SayPro Monthly Fitness Challenge.
- Personal data will not be shared with third parties unless necessary for organizing the event (e.g., emergency contact details shared with event staff for safety reasons).
- Participants will receive notifications, reminders, and updates related to the challenge via their chosen contact method (email, phone, or WhatsApp).
- SayPro will follow all local data privacy laws and ensure secure storage of participants’ personal and medical data.
5. Registration Form Submission Process
Participants can submit their registration forms via:
- SayPro App: Direct form submission within the app after filling in the details
- Website: Submit via an online registration form accessible from SayPro’s official website
- Google Forms/WhatsApp: Links sent to participants through various channels for easier mobile access
- Physical Submission: Community centers or event locations will have physical forms available for local participants
6. Registration Deadlines
- Deadline for registration: January 5, 2025
- Late registration may be allowed depending on available spaces and participant capacity, but early registration is encouraged to ensure availability and personalized support.
7. Benefits of Registration
- Personalized fitness plan and workout recommendations
- Access to the SayPro fitness community for support and motivation
- Eligibility for recognition and rewards based on performance
- Access to wellness resources, such as workout plans, nutrition guides, and mental health tips
8. Conclusion
The SayPro Registration Forms are a crucial element in organizing the SayPro Monthly Fitness Challenge by ensuring participants are appropriately categorized based on their fitness levels, health considerations, and personal preferences. By collecting emergency contact information, health data, and fitness goals, SayPro aims to create a safe and supportive environment for all participants, empowering them to take on the fitness challenge with confidence.
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