SayPro Submission Requirement: Scanned ID (for Individuals) or Company Registration Document (for Groups)
📌 Purpose of This Requirement
To ensure authenticity, transparency, and accountability, SayPro requires official identification as part of every award or recognition entry. This documentation confirms the identity and eligibility of either:
- An individual applicant (person submitting the entry), or
- An organization or team (submitting as a group or on behalf of a company/project)
The identification must be valid, legible, and aligned with the information provided in your application.
✅ For Individual Applicants: Scanned ID Requirement
If you are applying as an individual (not representing an organization), you must submit a clear scanned copy or high-quality photo of one of the following government-issued IDs:
Accepted IDs:
- National ID card
- Passport (photo page)
- Driver’s license
- Refugee/asylum permit (if applicable)
- Student or work permit (if applying as a volunteer/temporary staff)
Submission Guidelines:
- The ID must be valid (not expired)
- The name must match the name used in your SayPro application
- All text must be clearly visible and readable
- Submit in PDF, JPG, or PNG format
- If sensitive information is visible (e.g., ID number), you may blur or black out non-essential details
Example Label:
📁 Scanned_ID_John_Mokoena.png
✅ For Group or Organization Submissions: Company Registration Document
If you are submitting on behalf of a team, organization, or project, you must provide a company or group registration document to verify the organization’s legal or official standing.
Accepted Documentation:
- Company registration certificate (e.g., CIPC in South Africa, SEC/DBE registration in other countries)
- NGO/NPO registration certificate
- Trust or foundation registration documents
- Cooperative registration confirmation
- Business license or local authority approval document
Submission Guidelines:
- The document must include the legal name of the organization
- It should clearly show a registration number or date of registration
- Must be current (not withdrawn or outdated)
- If your group operates informally (e.g., a grassroots initiative), include a signed letter from a community authority or partner confirming your work and legitimacy
Optional:
You may attach a cover letter on letterhead explaining your organization’s name, address, and scope of work for added clarity.
Example Label:
📁 Organization_Registration_AfricanYouthTrust.pdf
🛡️ Confidentiality & Data Protection
SayPro understands the sensitivity of personal and legal documentation. All submitted ID and registration documents are:
- Kept strictly confidential
- Used only for verification purposes
- Not shared with third parties or published without consent
- Stored securely according to SayPro’s data privacy policies
📎 Quick Submission Checklist
| Requirement | Individual | Group / Organization |
|---|---|---|
| Valid Government ID | ✅ Yes | 🚫 Not needed |
| Company Registration Cert. | 🚫 Not needed | ✅ Yes |
| Format | PDF, JPG, or PNG | PDF or scanned official document |
| Match with Entry Name | ✅ Name on ID matches submission | ✅ Org name matches application form |
| Sensitive Info Redacted | Optional (blur ID numbers) | Optional (blur TIN or personal info) |
✅ Sample Declaration to Include (Optional but Recommended)
“I certify that the attached identification document is authentic and represents the individual/organization submitting this entry to the SayPro Awards. I understand this document is submitted solely for verification and will not be shared without my consent.”
Signed: _________________________
Date: ___________________________
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