Here’s a clear step-by-step plan for SayPro to set up a submission portal and enable form tracking for your competitions:
SayPro Submission Portal Setup and Form Tracking Plan
1. Choose the Platform
- Use an existing CMS or website builder (e.g., WordPress, Wix, Drupal) or a dedicated form service (Google Forms, Microsoft Forms, JotForm, Typeform).
- Ensure it supports file uploads, custom questions, and automated notifications.
2. Design the Submission Form
Include fields such as:
- Participant Full Name
- Age/Date of Birth
- Contact Email
- Phone Number (optional)
- Title of Submission
- Submission Type (Short Story, Poem, Essay)
- Upload Submission (PDF, DOCX, max file size)
- Consent Checkbox (link to Participant Consent Form)
- Agreement to Rules Checkbox
- Optional: Brief Bio or Additional Notes
3. Set Submission Rules
- Limit number of submissions per participant if needed.
- Validate required fields before submission.
- File type and size restrictions.
- Confirmation message or email after submission.
4. Enable Form Tracking
- Integrate analytics tools (Google Analytics, Facebook Pixel) to track form views, starts, and completions.
- Use platform’s built-in tracking/reporting to monitor submissions (timestamps, number of entries).
- Enable email notifications for new submissions to the competition team.
5. Testing
- Conduct thorough testing with sample entries to check file uploads, notifications, and tracking accuracy.
- Test across devices and browsers.
6. Launch and Monitor
- Publish the form on the competition page.
- Monitor submission rates and troubleshoot issues quickly.
- Provide contact info for technical support.
Optional Enhancements
- Captcha to prevent spam.
- Progress bar for multi-step forms.
- Automated thank-you emails with next steps.
Leave a Reply