SayPro Sponsorship Agreement
This Sponsorship Agreement (“Agreement”) is entered into on this __ day of __, 2025, by and between:
SayPro Festival Management
(Hereinafter referred to as “Organizer”)
Address: [Organizer’s Address]
Contact Information: [Phone/Email]
and
[Sponsor’s Company Name]
(Hereinafter referred to as “Sponsor”)
Address: [Sponsor’s Address]
Contact Information: [Phone/Email]
1. Recitals
This Agreement sets forth the terms and conditions under which the Sponsor will participate in the SayPro Festival scheduled to take place on [Event Date(s)] at [Event Location]. The Sponsor agrees to the terms outlined below and confirms their financial commitment and participation in the event.
2. Sponsorship Commitment
The Sponsor agrees to participate as a [Insert Sponsorship Level] Sponsor for the SayPro Festival, providing financial support in the amount of [Insert Sponsorship Amount].
A. Sponsorship Benefits:
In exchange for the sponsorship payment, the Organizer agrees to provide the following benefits:
- Branding and Visibility: Placement of the Sponsor’s logo on the event website, promotional materials, social media platforms, signage, and other materials as agreed upon.
- VIP Access: [Insert number] VIP tickets with access to the exclusive event areas, backstage, or meet-and-greet opportunities.
- Exhibition Space: A dedicated booth or exhibit space for the Sponsor to showcase products/services.
- Event App Presence: Placement of the Sponsor’s name and logo on the official event app, with clickable links and sponsor recognition.
- Social Media Promotion: [Insert number] mentions on the event’s social media platforms before, during, and after the event.
- Custom Activations: Custom sponsorship activations or promotional opportunities, including product demos or giveaways at the event.
- Post-Event Report: A detailed report showcasing the sponsor’s exposure, engagement metrics, and event performance.
B. Payment Terms:
- Sponsorship Fee: The total sponsorship fee is [Insert Amount].
- Payment Schedule:
- A deposit of [50% of Sponsorship Fee] is due within (Insert number of days) days of signing this Agreement.
- The remaining balance of [50% of Sponsorship Fee] is due on or before [Insert Due Date] (30 days prior to the event).
Payments should be made by check, wire transfer, or other mutually agreed-upon methods, with all payments to be made to the Organizer’s designated account.
C. Sponsorship Package Details:
The Sponsor has selected the following sponsorship package:
- [Sponsorship Package Name] (Platinum, Gold, Silver, or Bronze)
- Package Details: [Provide specifics of what is included in the package, such as booth location, VIP tickets, social media promotions, etc.]
3. Sponsor Responsibilities
The Sponsor agrees to the following obligations:
- Event Participation: Ensure that the Sponsor’s representative(s) are present at the festival to oversee activations, exhibitions, or engagements as outlined in this Agreement.
- Branding Materials: Provide the Organizer with all necessary logos, branding materials, and promotional content by [Insert Date] for inclusion in marketing efforts.
- Compliance with Event Rules: Abide by all event rules, regulations, and guidelines set by the Organizer, including but not limited to the setup, dismantling, and operation of exhibition spaces.
- Insurance: The Sponsor is responsible for maintaining adequate insurance coverage for any equipment, personnel, or items related to their participation in the event.
4. Organizer Responsibilities
The Organizer agrees to the following obligations:
- Event Execution: Execute and manage the SayPro Festival in accordance with the agreed-upon schedule and terms.
- Sponsor Placement: Provide the Sponsor with all agreed-upon branding, promotional visibility, and booth space at the event.
- Marketing and Promotion: Promote the Sponsor’s participation in the event through email marketing, social media campaigns, press releases, and other channels.
- Event Logistics: Ensure proper event management, including access to the event venue, signage placement, and support for sponsor activations.
5. Term and Termination
This Agreement will commence on the date it is signed by both parties and will remain in effect until the event has concluded, with all financial obligations met.
Either party may terminate this Agreement with written notice if the other party fails to meet any significant terms or obligations outlined herein, subject to a notice period of [Insert Number of Days].
In the event of termination by the Sponsor, the Organizer will retain any fees already paid by the Sponsor, and no further payments will be refunded. If the Organizer cancels the event due to unforeseen circumstances, the Sponsor will be refunded for any unfulfilled sponsorship services.
6. Force Majeure
Neither party shall be held liable for any delay or failure in performance under this Agreement due to causes beyond their reasonable control, including but not limited to natural disasters, strikes, or governmental restrictions (force majeure events). In such an event, both parties agree to work together to reschedule or reallocate sponsorship benefits as appropriate.
7. Indemnification
The Sponsor agrees to indemnify and hold harmless the Organizer, its officers, employees, and agents from any claims, damages, or losses arising out of the Sponsor’s participation in the SayPro Festival, including but not limited to intellectual property infringement, bodily injury, or property damage caused by the Sponsor’s materials, personnel, or actions.
8. Intellectual Property
- Organizer’s Intellectual Property: The Sponsor acknowledges that the Organizer retains all rights to the festival name, logo, branding, and materials associated with the event.
- Sponsor’s Intellectual Property: The Organizer will not use the Sponsor’s logo or trademarks without prior written consent, except as permitted under this Agreement for marketing and promotional purposes related to the event.
9. Confidentiality
Both parties agree to keep confidential any proprietary information shared during the course of this agreement, including event plans, marketing strategies, and sponsorship details, unless otherwise agreed in writing.
10. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of [Insert Jurisdiction] without regard to its conflict of laws provisions. Any disputes arising under this Agreement shall be resolved through binding arbitration in [Insert Location].
11. Miscellaneous
- Amendments: This Agreement may only be amended in writing, signed by both parties.
- Entire Agreement: This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior discussions or agreements.
12. Execution
IN WITNESS WHEREOF, the parties hereto have executed this Sponsorship Agreement as of the day and year written below.
For the Sponsor:
By: _______________________________
Name: _____________________________
Title: ______________________________
Date: ______________________________
For SayPro Festival Management:
By: _______________________________
Name: _____________________________
Title: ______________________________
Date: ______________________________
Appendices (if any):
- Appendix A: Sponsorship Package Details
- Appendix B: Sponsor’s Branding Materials Submission Guidelines
- Appendix C: Event Schedule
- Appendix D: Payment Instructions and Account Details
This Sponsorship Agreement provides a legally binding document that outlines both the responsibilities and expectations of the Sponsor and the Organizer, ensuring that both parties are aligned and that the sponsorship relationship is clear and transparent.
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