To create a Sponsorship Financial Tracker for SayPro, you can use a simple spreadsheet structure to track all relevant financial data, such as sponsorship levels, payment amounts, due dates, and payment statuses. Below is an outline of how the tracker could be structured:
SayPro Sponsorship Financial Tracker
| Sponsor Name | Sponsorship Level | Agreed Sponsorship Fee | Deposit Paid | Remaining Balance | Payment Due Date | Payment Status | Payment Date | Total Paid | Outstanding Balance | Notes |
|---|---|---|---|---|---|---|---|---|---|---|
| Tech Innovations Ltd. | Platinum | $50,000 | $25,000 | $25,000 | 05-10-2025 | Paid | 05-05-2025 | $50,000 | $0 | Full payment received; contract signed. |
| MedCare Solutions | Gold | $30,000 | $15,000 | $15,000 | 05-12-2025 | Pending | – | $15,000 | $15,000 | Deposit received; awaiting final payment. |
| Creative Arts Collective | Silver | $20,000 | $10,000 | $10,000 | 05-15-2025 | Pending | – | $10,000 | $10,000 | Awaiting second payment. |
| Entertainment Giants | Platinum | $60,000 | $30,000 | $30,000 | 05-18-2025 | Pending | – | $30,000 | $30,000 | Awaiting final payment. |
| EcoProducts Worldwide | Bronze | $10,000 | $5,000 | $5,000 | 05-20-2025 | Pending | – | $5,000 | $5,000 | Pending second payment. |
| Global Entertainment Co. | Gold | $40,000 | $20,000 | $20,000 | 05-22-2025 | Pending | – | $20,000 | $20,000 | Final payment pending. |
| Luxury Lifestyle Group | Silver | $25,000 | $12,500 | $12,500 | 05-25-2025 | Pending | – | $12,500 | $12,500 | Awaiting final payment. |
| Healthy Living Co. | Gold | $35,000 | $17,500 | $17,500 | 05-27-2025 | Pending | – | $17,500 | $17,500 | Awaiting second payment. |
| Media Powerhouse | Platinum | $55,000 | $27,500 | $27,500 | 05-30-2025 | Pending | – | $27,500 | $27,500 | Awaiting final payment. |
| Foodie Ventures | Bronze | $15,000 | $7,500 | $7,500 | 06-01-2025 | Pending | – | $7,500 | $7,500 | Awaiting second payment. |
| Urban Trends Media | Silver | $22,500 | $11,250 | $11,250 | 06-03-2025 | Pending | – | $11,250 | $11,250 | Awaiting second payment. |
| NextGen Retailers | Gold | $45,000 | $22,500 | $22,500 | 06-05-2025 | Pending | – | $22,500 | $22,500 | Final payment pending. |
Key Columns:
- Sponsor Name: The name of the sponsor.
- Sponsorship Level: The sponsorship tier selected (e.g., Platinum, Gold, Silver, Bronze).
- Agreed Sponsorship Fee: The total sponsorship amount agreed upon in the contract.
- Deposit Paid: The amount of money the sponsor has already paid as a deposit.
- Remaining Balance: The remaining balance to be paid by the sponsor (calculated as Agreed Sponsorship Fee – Deposit Paid).
- Payment Due Date: The date by which the final payment is due.
- Payment Status: Indicates whether the payment is pending or paid (use “Paid” or “Pending”).
- Payment Date: The date the payment was received (if applicable).
- Total Paid: The total amount of money the sponsor has paid up to date.
- Outstanding Balance: The remaining balance due from the sponsor (calculated as Agreed Sponsorship Fee – Total Paid).
- Notes: Any additional comments regarding payment status, issues, or other relevant details (e.g., contract status, delayed payments).
How to Use the Tracker:
- Initial Setup: When a sponsorship agreement is signed, enter the sponsor’s information, agreed sponsorship fee, and any deposits that are paid.
- Tracking Payments: As payments are made, update the tracker with the date and amount. Adjust the “Total Paid” and “Outstanding Balance” columns accordingly.
- Follow-ups: Keep an eye on the Payment Due Date column to ensure that you follow up with sponsors before payment is due, and update the Payment Status once payments are received.
- Financial Overview: This tracker provides a quick overview of all payments and outstanding balances. It helps manage cash flow and ensures that all sponsors fulfill their financial commitments.
This Sponsorship Financial Tracker is a vital tool for managing the financial side of the SayPro Festival sponsorship process. It ensures that all financial obligations are being met, and provides transparency regarding the status of each sponsor’s payments.
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