Date of Launch: January 21, 2025
Document ID: SCDR.3.5
Subject: SayPro Development Quarterly Art and Design Competitions – Submission Guidelines
The SayPro Development Quarterly Art and Design Competitions welcomes participants from various artistic disciplines to submit their original works for consideration. This document outlines the submission guidelines to ensure that entries meet the technical, aesthetic, and thematic requirements of the competition.
By following these guidelines, participants ensure that their work is eligible for review and evaluation by the competition judges.
1. Submission Overview
Participants must submit original works of art or design that align with the quarterly competition theme. Entries must adhere to the specified guidelines for file formats, dimensions, and submission procedures.
Submission Deadline:
- All entries must be submitted by [Insert Deadline Date] at 11:59 PM (local time). Late submissions will not be accepted.
2. Eligible Artwork Types
Participants may submit artwork in various forms, including but not limited to:
- Painting (oil, watercolor, acrylic, etc.)
- Digital Art (illustration, digital painting, etc.)
- Photography (color, black & white, abstract, etc.)
- Sculpture (materials including wood, metal, clay, etc.)
- Graphic Design (branding, digital posters, illustrations, etc.)
- Mixed Media (collage, combinations of various artistic mediums, etc.)
All entries must reflect the current quarterly theme as specified by the competition organizers.
3. Submission Requirements
General Submission Guidelines:
- Original Artwork: Submissions must be original and created by the participant. Works that have been previously published or used in other competitions will not be accepted.
- Work Alignment: Submissions should clearly reflect the competition theme, and participants must explain how their artwork connects to this theme in the Creative Statement (as part of the submission package).
- Size and Format:
- Physical Art: When submitting physical artwork, be sure to check that the dimensions comply with the competition’s exhibition guidelines.
- Digital Art: For digital submissions, ensure that the file format and resolution meet the specified criteria (outlined below).
- File Naming: Digital files must be named with the participant’s full name and the artwork title. Example: “JaneDoe_SunsetReflection.jpg.”
4. Digital Submissions
For digital artworks, the following file formats, sizes, and resolution requirements apply:
- File Format:
- Acceptable formats for digital artwork include JPEG, PNG, TIFF, or PSD (Adobe Photoshop format).
- For photography, JPEG or PNG is recommended for standard quality, while TIFF is suitable for high-quality submissions.
- For graphic design and illustrations, PSD (Photoshop file) or high-resolution PNG is preferred.
- Resolution:
- Minimum Resolution: 300 DPI (dots per inch) for optimal quality when viewed or printed.
- Maximum Resolution: 600 DPI for extremely high-quality artwork.
- File Size:
- Maximum 10 MB per file for upload. Larger files will be rejected.
- For high-resolution digital artwork, consider optimizing the file size without compromising image quality.
- Dimensions:
- Minimum Dimensions: 1500px on the shorter side (for digital art).
- Maximum Dimensions: 5000px on the longer side (for digital artwork).
- Color Profile:
- Submissions must be in RGB color mode for digital artwork to ensure that the artwork appears vibrant on both digital and printed displays.
- Ensure that any digital artwork created in CMYK color mode (designed for printing) is converted to RGB before submission.
- File Naming Convention:
- Each file should be named according to the following format:
[FirstName][LastName][ArtworkTitle].[FileExtension]
Example: JohnDoe_MorningDew.jpg
- Each file should be named according to the following format:
5. Physical Art Submissions
For physical artworks, the following guidelines apply:
- Dimensions:
- Minimum Dimensions: 10 inches (25 cm) on the shorter side.
- Maximum Dimensions: 60 inches (152 cm) on the longer side, including any frame.
- Weight:
- The weight of the artwork should not exceed 30 lbs (13.6 kg). Larger and heavier artworks may require special arrangements for shipping or installation.
- Presentation:
- Physical artwork must be ready for display, which includes proper framing, mounting, or packaging, as required. If artwork requires a pedestal or specialized installation materials, please include those details in your Submission Form.
- Submission and Delivery:
- Physical artworks must be delivered to the designated SayPro competition office or exhibition venue by the submission deadline.
- Participants are responsible for packaging and shipping costs for physical artwork. If artwork is selected as a winner, SayPro will handle the return shipping and display costs.
- Return of Artwork:
- After the competition, all physical artworks will be returned to the participant or displayed at SayPro’s request. Be sure to include any specific return instructions.
6. Submission Process
Online Submission Platform:
- All digital entries must be submitted via the official SayPro Submission Portal.
- Participants will need to create an account or log in to the platform to submit their artwork.
- After logging in, you will be prompted to upload your artwork file(s) along with the Creative Statement and other required documents (e.g., registration form, consent agreement).
Submission Checklist:
- Completed Registration Form: Filled out with participant details and artwork description.
- Creative Statement: A brief explanation (150-200 words) detailing how the artwork aligns with the theme and its significance.
- Artwork Submission: The original artwork in the specified format (digital) or delivery of physical artwork as per the requirements.
- Consent Agreement: Signed consent form permitting SayPro to use the artwork for marketing and promotional purposes.
7. Additional Notes
- Plagiarism: All artwork must be the original creation of the participant. SayPro will disqualify entries found to be plagiarized or infringing upon the rights of others.
- No Editing After Submission: Once an artwork has been submitted, no further edits or changes can be made. Ensure your final submission is complete.
- Technical Support: For any technical issues with uploading digital artwork, please contact SayPro’s technical support team at [Insert Contact Information].
8. Contact Information
For further information or inquiries about the submission process, please reach out to the SayPro Development Quarterly Art and Design Competitions Team via:
- Email: [Insert Contact Email]
- Phone: [Insert Contact Number]
- Website: [Insert Competition Website URL]
9. Conclusion
By following these Submission Guidelines, participants will ensure that their artwork is considered for evaluation in the SayPro Development Quarterly Art and Design Competitions. These guidelines are designed to maintain a smooth and fair process for all participants and ensure the best quality of submissions.
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