Certainly! Below is a detailed guide on how to prepare and submit a SayPro Team List for group entries. This component is essential for entries submitted by teams, departments, or organizations rather than individuals.
👥 SayPro Team List (for Group Entries)
Required for teams, departments, or organization-wide submissions
If you are submitting a group entry for a SayPro award, you must include a comprehensive Team List. This document identifies all key contributors involved in the initiative, service improvement, project, or campaign being recognized. It helps the judges understand team structure, role distribution, and shared contributions to success.
🎯 Purpose of the Team List
- Recognizes collaborative efforts behind the submitted work.
- Helps SayPro give appropriate credit to everyone involved.
- Provides insight into the size, structure, and diversity of your team.
- Supports logistical needs for event recognition, certificates, or publication.
✅ Who Should Be Included in the Team List?
You should include:
- Core project members (actively involved in planning and delivery)
- Support staff who contributed significantly (e.g., admin, logistics, media)
- Leadership or managers (if they played a guiding or strategic role)
- External collaborators or volunteers (if applicable and integral)
🟨 Note: You do not need to include your entire organization. Only include those directly connected to the submitted work.
📝 Required Information for Each Team Member
Your team list should include the following details for each member:
| Field | Description |
|---|---|
| Full Name | First and last name of the team member |
| Job Title / Role | Their role in the team or project (e.g., Project Manager, Call Center Agent, Communications Officer) |
| Department or Unit | If applicable (e.g., Customer Service, Fundraising, Technical Support) |
| Key Contribution | 1–2 sentences describing what they did or how they contributed |
| Email Address | For official communication and certificate issuance (optional but recommended) |
| Contact Number | Optional – for internal use only |
📋 Sample Team List (Table Format)
| Full Name | Role | Department | Key Contribution | |
|---|---|---|---|---|
| Thando Molefe | Team Lead | Customer Service | Led the coordination of the 2024 client feedback loop | thando@company.org |
| Naledi Dlamini | Support Agent | Tech Support | Handled escalations and helped reduce response times | naledi@company.org |
| Joseph Makhubela | CSR Coordinator | Communications | Designed and distributed impact reports to donors | joseph@company.org |
| Aisha Patel | Analyst | Service Insights | Collected and analyzed customer satisfaction data | aisha@company.org |
| David Radebe | Volunteer | Outreach | Supported logistics during outreach campaigns | david@volunteer.org |
🖥️ How to Format and Submit the Team List
You may submit your team list in any of the following formats:
- Microsoft Word Document (.doc or .docx)
- Excel Spreadsheet (.xls or .xlsx)
- PDF Document
- Google Sheets or Docs (with shareable link)
📤 Upload your Team List in the “Supporting Materials” section of the SayPro Online Entry Form, or email it to: entries@saypro.org
Subject line: “Team List – [Your Organization/Project Name]”
✍️ Optional: Team Introduction Paragraph
You may also include a short written introduction (100–200 words) that describes your team overall. Example:
“Our customer support team is composed of 12 dedicated individuals who serve over 5,000 clients each month across Southern Africa. Together, we’ve implemented an automated case resolution system that improved service response times by 40%. The team is known for its resilience, teamwork, and commitment to delivering empathetic, efficient support every day.”
🔐 Data Privacy Note
Personal contact information submitted in the Team List will be used only for:
- Issuing certificates or awards
- Official SayPro communications
- Internal record keeping
It will not be published or shared without explicit permission.
🏁 Final Checklist for Your SayPro Team List
✅ Includes all core contributors
✅ Clearly identifies each person’s role
✅ Highlights individual contributions
✅ Submitted in Word, Excel, PDF, or Google format
✅ Uploaded or emailed before the entry deadline
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