Here’s a suggested framework for managing SayPro Video Recordings & Photos from Competitions, including guidelines for collection, storage, usage, and permissions to keep everything organized and compliant with SayPro’s standards.

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SayPro Video Recordings & Photos Management Framework

1. Collection & Submission

• Assign official SayPro videographers and photographers for events.
• Allow participating choirs to submit their own recordings/photos with clear submission deadlines.
• Use a centralized online portal or email for digital file submissions.

2. File Requirements

• Videos: High resolution (1080p or higher), MP4 preferred.
• Photos: High resolution (minimum 300 dpi), JPEG or PNG format.
• Include metadata: Event name, date, choir/group name, location, and photographer/videographer credits.

3. Storage & Backup

• Store all media files in a secure cloud storage (e.g., Google Drive, Dropbox) with restricted access.
• Maintain backups to prevent data loss.
• Organize files by event date and choir name for easy retrieval.

4. Usage Rights & Permissions

• Obtain signed media release forms from all participants allowing SayPro to use their images/videos for promotional and archival purposes.
• Respect privacy requests and remove content if consent is withdrawn.

5. Distribution & Promotion

• Use selected videos/photos on SayPro’s official website, social media, and promotional materials.
• Highlight outstanding performances with permission.
• Consider creating event recap videos or photo albums to share with participants and sponsors.

6. Archiving

• Maintain an accessible digital archive for historical records and future reference.
• Archive should be searchable by event, choir, date, and theme.

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