Here is a structured format for SayPro March SCDR-3 Activity Reports, tailored for coordinators and support staff to submit clear, consistent updates on their roles and responsibilities during the competition cycle. This format ensures accountability, transparency, and alignment with SayPro’s development goals.
📄 SayPro March SCDR-3 Activity Report
(To be submitted by Coordinators & Support Staff after each key activity or event segment)
1. Basic Information
- Full Name:
- Role/Position: (e.g., Registration Coordinator, Logistics Support, Adjudicator Liaison)
- Date of Report:
- Activity/Event Name:
- Location: (Physical or virtual)
2. Summary of Activities Performed
Provide a detailed description of your responsibilities and actions for the assigned event or day.
Example format:
“Coordinated check-in for all choirs arriving between 08:00–10:00. Verified registration documents, distributed badges, and directed groups to warm-up areas.”
3. Key Achievements / Positive Outcomes
Highlight successful moments, participant feedback, or improvements from previous sessions.
- E.g., “All choirs checked in on time; zero technical issues during first round of performances.”
4. Challenges Encountered
List any issues or difficulties, including how they were resolved or suggestions for future improvement.
- E.g., “Delay in sound setup caused a 10-minute performance gap. Coordinated with the sound technician to adjust schedule.”
5. Support Team Collaboration
Mention collaboration with other departments or team members, including how coordination was managed.
- E.g., “Worked closely with Media Team to ensure all performances were recorded and labeled.”
6. Resources Used / Needed
Report any materials, equipment, or support you used or lacked.
- E.g., “Required more printed choir order sheets for backstage management.”
7. Suggestions for Improvement
Provide feedback for enhancing SayPro March SCDR-3 operations in future cycles.
8. Attachments (if any)
- Attendance lists
- Checklists
- Incident logs
- Photos
- Notes
9. Signature & Submission
- Signature:
- Date Submitted:
- Submitted to: (Coordinator Manager or SayPro Development Competitions Office)