Tag: entry

Certainly! Here’s a detailed explanation of the SayPro Signed Declaration that confirms the authenticity of the entry and grants permission to publish selected success stories. This document is a required part of your SayPro entry submission.

🖊️ SayPro Signed Declaration

Confirming Authenticity of Entry & Permission to Publish Success Stories

As part of your SayPro entry, you must submit a signed declaration that serves two primary purposes:

1. Confirming the authenticity of your submission.
2. Granting permission to SayPro to publish selected success stories related to your project, team, or initiative.

This declaration is an important step to ensure that your entry adheres to SayPro’s rules and maintains the integrity of the awards process. It also allows SayPro to share your success with a broader audience through various media channels.

✅ Why is the Signed Declaration Important?

1. Verification of Authenticity
   • The declaration confirms that the information and materials you’ve submitted are truthful, accurate, and represent your actual work.
   • This ensures that the judging process is fair and based on real, verifiable data.
2. Permission to Publish Success Stories
   • SayPro values the impact and contributions of the people and organizations involved in the awards program.
   • By signing the declaration, you grant SayPro the right to feature your work, stories, or results in publications, websites, press releases, and other promotional media.
3. Acknowledgment of Terms and Conditions
   • The signed declaration serves as your formal agreement to the terms set forth by SayPro, including permission for public disclosure and distribution of your submitted content.

📝 What Should the Signed Declaration Include?

The signed declaration should cover the following key points:

1. Confirmation of Authenticity

• Statement of Authenticity: A formal affirmation that all the submitted information and documents are accurate and true to the best of your knowledge.
• Accuracy of Results: A confirmation that any results, metrics, or success stories provided are real and verifiable.

2. Permission to Publish

• Publishing Consent: A clear statement granting SayPro permission to use and publish selected aspects of your submission, including your story, project details, testimonials, and images/videos.
• Media Channels: Acknowledgment that SayPro can use the content for various platforms, such as:
  • SayPro website
  • Event programs
  • Social media
  • Newsletters
  • Press releases

3. Agreement to Terms and Conditions

• Acknowledgment of Rules: A statement that you have read and understood the SayPro awards rules and criteria, and that you agree to comply with them.
• No Conflicting Submissions: Confirmation that the submitted entry has not been entered into any other competition for the same award category, ensuring exclusivity.

4. Signature and Contact Information

• Signature: The declaration must be signed by the lead entrant or an authorized representative of the organization or team.
• Date: The date the declaration is signed.
• Contact Information: The full name, title, and contact details (email/phone) of the signatory.

📋 Sample Declaration Text

Below is a sample of the SayPro Signed Declaration that you can customize based on your entry details.

SayPro Signed Declaration Form

I, [Full Name], the undersigned, confirm that I am an authorized representative of [Organization/Project Name] and that all information submitted for the SayPro [Year] Awards is true, accurate, and reflects the work, impact, and results achieved.

I further declare that:

• The project details, customer testimonials, performance metrics, and any other materials included in this entry are authentic and verifiable.
• I grant SayPro the right to publish and use any portion of this entry, including images, stories, data, and testimonials, for promotional and marketing purposes across SayPro’s various platforms, including but not limited to the website, social media, newsletters, and press releases.
• I understand that the SayPro team may contact me for additional information regarding my entry.
• I acknowledge that I have read and fully understand the terms and conditions of the SayPro Awards and agree to abide by them.

Signed by:
[Full Name]
[Title/Role]
[Organization Name]
[Date]

Contact Information:
Email: [Email Address]
Phone: [Phone Number]

📁 How to Submit the Signed Declaration

1. Download the Template: You can either download a PDF template from the SayPro entry portal or create your own version based on the sample above.
2. Sign the Declaration: Sign the document physically (scanned version) or electronically (if using a digital signature).
3. Upload or Email: Submit the signed declaration as part of your entry submission.
   • Option 1: Upload the signed document in the “Supporting Materials” section of your online entry form.
   • Option 2: Email the signed declaration to entries@saypro.org with the subject line: “Signed Declaration – [Your Team or Project Name]”.

Important Note: Without the signed declaration, your entry will be incomplete and may not be considered for the awards.

💡 Tips for Submitting a Signed Declaration

• Ensure Legibility: If signing manually, make sure your signature and any handwritten information are clear and legible.
• Keep a Copy: Retain a copy of the signed declaration for your records in case of follow-up or verification requests.
• Respect Deadlines: Make sure the signed declaration is submitted before the entry deadline to avoid disqualification.

🏁 Final Reminders

• The signed declaration is your official commitment to the integrity of your submission.
• By granting permission to publish, you give SayPro the right to highlight your project or initiative in various formats, which can boost visibility for your team or organization.