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  • SayPro Submission Review Sheet Template

    Here’s a clear and practical SayPro Submission Review Sheet Template designed for judges to evaluate creative writing competition entries efficiently and fairly:

    SayPro Submission Review Sheet

    Competition: ___________________________
    Entry Title: ___________________________
    Author/Pseudonym: ______________________
    Date Reviewed: _________________________
    Judge Name: ___________________________

    Evaluation Criteria

    CriterionDescriptionScore (1-10)Comments
    Creativity & OriginalityHow unique and imaginative is the piece?
    Relevance to ThemeHow well does the entry address the competition theme?
    Writing QualityGrammar, style, clarity, and flow of writing
    Emotional ImpactAbility to engage and move the reader
    Structure & OrganizationLogical flow, coherence, and pacing

    Additional Notes

    • Strengths of the submission:
    • Areas for improvement:

    Overall Score: ______ / 50

    Recommendation

    • ☐ Accept for shortlist
    • ☐ Recommend for revision (if applicable)
    • ☐ Reject

    Judge’s Signature: _______________________

  • SayPro Performance Feedback Template

    Here’s a clear and constructive SayPro Performance Feedback Template designed to provide choirs with detailed insights after their performances in competitions like SayPro Monthly Choir Competitions (SCDR-3):

    🎤 SayPro Performance Feedback Form

    SayPro Monthly Choir Competitions | SCDR-3 Series
    Organized by SayPro Development Competitions Office under SayPro Development Royalty

    Choir Details

    • Choir Name: _______________________________________
    • Category: ☐ Children ☐ Youth ☐ Adult ☐ Mixed
    • Theme Performed: _________________________________
    • Song Title(s): _____________________________________
    • Date of Performance: _______________________________

    Feedback from Judge/Adjudicator

    1. Vocal Quality & Tone

    Comments:

    2. Harmony & Blend

    Comments:

    3. Musical Accuracy (Pitch, Rhythm)

    Comments:

    4. Dynamics & Expression

    Comments:

    5. Diction & Pronunciation

    Comments:

    6. Stage Presence & Presentation

    Comments:

    7. Creativity & Interpretation

    Comments:

    8. Cultural Relevance & Theme Alignment

    Comments:

    Overall Strengths

    Areas for Improvement

    Additional Recommendations or Encouragement

    Judge’s Name: __________________________
    Date: __________________________

    Would you like this template as a:

    • Fillable PDF
    • Word Document
    • Google Form for easy digital feedback collection?

  • SayPro Choir Registration Template

    Here is a professionally structured SayPro Choir Registration Template designed for competitions like the SayPro Monthly Choir Competitions under SayPro Development Royalty. This template can be used in both digital (Google Forms/Word) and print formats.

    🎼 SayPro Choir Registration Form

    SayPro Monthly Choir Competitions | SCDR-3 Series
    Organized by the SayPro Development Competitions Office under SayPro Development Royalty

    📌 SECTION 1: Choir Information

    • Choir Name: _______________________________________
    • Province/Region: ___________________________________
    • Community/Institution Represented (if applicable): ___________________________
    • Date of Formation: __________________________________
    • Choir Category:
      ☐ Children’s Choir (under 13)
      ☐ Youth Choir (13–25)
      ☐ Adult Choir
      ☐ Mixed Age Group
      ☐ Other: __________________

    👤 SECTION 2: Choir Conductor/Leader

    • Full Name: _______________________________________
    • Contact Number: __________________________________
    • Email Address: ____________________________________
    • Alternative Contact Person: _________________________
    • Role/Relation: _____________________________________
    • Contact Number: __________________________________

    🎵 SECTION 3: Song Submission Details

    • Theme Selected (e.g. “Voices for Peace”): ___________________________
    • Song Title #1: ___________________________________
      • Composer/Origin: ______________________
      • Duration: __________ min
    • Song Title #2 (optional): ___________________________
      • Composer/Origin: ______________________
      • Duration: __________ min

    🔔 Note: Songs must align with SayPro’s development values: peace, unity, empowerment, and cultural heritage.

    🧑‍🤝‍🧑 SECTION 4: Choir Members

    • Total Number of Choir Members: __________
    • Age Range: __________
    • Will your group require accommodation or travel assistance?
      ☐ Yes ☐ No
    • Any Special Needs or Accessibility Requirements?
      ☐ Yes ☐ No
      If Yes, please specify: ______________________________________

    ✅ SECTION 5: Consent and Declaration

    • ☐ We confirm that all members have granted permission to participate in SayPro events and for their images/audio to be used for documentation and promotional purposes.
    • ☐ We have read and agree to the SayPro competition rules and ethical standards.
    • ☐ We commit to meeting submission deadlines and attending scheduled performances.

    Signed by Choir Representative: __________________________
    Date: ______________________

    📎 Required Attachments (if applicable):

    • ☐ Choir Profile (history, bio, recent performances)
    • ☐ Conductor Bio
    • ☐ Video Sample (if pre-selection is required)
    • ☐ Member List with Ages
    • ☐ Media Consent Forms (if under 18)

    📨 Submit Completed Form To:

    Would you like this:

    • As a fillable Word/PDF document?
    • Converted to a Google Form for digital registration?
    • Branded with SayPro logo and colors?

    Let me know how you’d like it delivered or customized!

  • SayPro Festival : Invitation Template

    SayPro Monthly Invitation – January 2025

    Subject: Invitation to Participate in SayPro Monthly Entertainment Coordination – January 2025
    Event: SayPro Entertainment Coordination & Performances
    Date: [Event Date]
    Location: [Venue Name]
    Time: [Event Time]

    Dear [Recipient Name],

    We are pleased to invite you to participate in the SayPro Monthly Entertainment Coordination event for January 2025, as part of our ongoing commitment to delivering world-class entertainment experiences under the SayPro Festival Management Office. This event is held under the framework of the SayPro Development Royalty (SCDR-5), aimed at enhancing cultural programming and providing high-quality entertainment to our audiences.

    Event Overview:

    The SayPro Monthly Entertainment Coordination brings together key individuals and teams responsible for orchestrating the entertainment experiences at the SayPro Festival. The event will focus on:

    1. Coordinating Entertainment Activities: This includes overseeing the organization of performances, exhibitions, and other cultural activities that will take place as part of SayPro’s monthly initiatives.
    2. Performance Management: Ensuring that all performances meet the highest standards of quality, from scheduling to logistics, artist engagement, and audience experience.
    3. SayPro Development Royalty SCDR-5: The coordination will be conducted within the framework of SayPro Development Royalty SCDR-5, ensuring that all entertainment activities align with our strategic goals of promoting culture, art, and community development.

    Agenda:

    • Opening Remarks
      Overview of the goals for the event and objectives for the month of January.
    • Coordination Session
      Discussion on how to successfully manage the entertainment activities and performances, including scheduling, venue setup, and artist coordination.
    • Performance Overview
      Briefing on the performers for the upcoming events and the necessary logistics.
    • SCDR-5 Integration
      A detailed overview of how SayPro Development Royalty (SCDR-5) will support and fund the entertainment activities.
    • Q&A and Collaboration Session
      Open floor for feedback, ideas, and discussions to improve the coordination process and integrate suggestions from participants.

    Key Participants:

    • SayPro Festival Management Office Team
      The team responsible for overseeing the planning, coordination, and execution of the entertainment programming.
    • Artists and Performers
      All individuals or groups scheduled to perform at SayPro Festival events for the month of January.
    • Production and Technical Teams
      Teams that support the technical requirements for performances, including lighting, sound, and stage setup.
    • SCDR-5 Stakeholders
      Representatives from the SayPro Development Royalty SCDR-5 who oversee the funding and strategic direction of the entertainment activities.

    Why Your Participation Matters:

    Your participation in this event is crucial for ensuring the continued success of the SayPro Festival. As a key member of the entertainment coordination team, you will have the opportunity to:

    • Contribute your insights into the planning and execution of top-tier entertainment activities.
    • Share best practices and innovative ideas for improving performances and audience experiences.
    • Align your efforts with the goals of SayPro Development Royalty (SCDR-5) to foster cultural growth and community engagement.
    • Build valuable connections with other leaders in the entertainment industry, production teams, and artists.

    RSVP Information:

    Please confirm your attendance by [RSVP Deadline Date].
    You can RSVP by emailing [RSVP Email Address] or calling [RSVP Phone Number].

    Please include your full name, title, and organization in your RSVP.
    If you have any special requests or require additional information, please do not hesitate to contact us.

    Event Details:

    Date: [Event Date]
    Location: [Venue Name, Full Address]
    Time: [Event Start Time] – [Event End Time]
    Dress Code: [Formal/Smart Casual/Other]

    Looking Forward to Your Participation:

    We are excited to have you join us for this crucial meeting, as we work together to elevate SayPro’s entertainment offerings. Your expertise and input are invaluable to ensuring that the upcoming events are successful and impactful.

    Thank you for your commitment to making the SayPro Festival a memorable and enriching experience for our community.

    We look forward to seeing you there!

    Warm regards,
    [Your Full Name]
    [Your Position]
    SayPro Festival Management Office
    [Contact Information]
    [Email Address]
    [Phone Number]